Project Administrator

CT SMART HOME PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading design and build firm in Singapore is seeking a motivated Project Administrator to join their team. The successful candidate will support project documentation and reporting, ensuring quality deliverables throughout construction and design projects. Responsibilities include managing Daily Site Logs, organizing project photos, and assisting with procurement processes. Applicants should have a relevant diploma or degree, paired with strong organizational and communication skills. This is a full-time, on-site position, offering an opportunity to contribute meaningfully to transformative designs.

Qualifications

• Diploma or Degree in a related field.
• Prior experience in project coordination or administrative roles.
• Knowledge of interior design concepts and construction processes.
• Strong organizational and communication skills.
• Ability to manage documents and schedules effectively.

Responsibilities

• Collect and file Daily Site Logs from Site Supervisors.
• Inform the Project Manager of any missing logs.
• Organize project photos, labeling by date and location.
• Prepare meeting agendas, minutes, and action items.
• Check Material Request Forms for completeness.

Skills

Project coordination

Organizational skills

Communication skills

Multitasking

Problem-solving

Education

Diploma or Degree in Construction, Interior Design, Architecture, Business Administration, or Project Management

Tools

Scheduling tools

Document management software

Collaboration tools

Job description

Company Description

At CT Smart Home, we are more than just a design and build company; we are creators of transformative spaces. With a passion for crafting inspiring environments, our team of skilled professionals are dedicated to bringing your dream home to life.

Whether you’re envisioning a modern structure or rebuild from the ground up, CT Smart Home is committed to delivering excellence at every step. We understand that everyone has different lifestyles, aspirations and business objectives. That’s why we blend creativity with precision, ensuring that each project is a unique masterpiece tailored to one’s needs.

Role Description

We are seeking a dedicated Project Administrator for a full-time, on-site position located in Singapore.

Project Documentation & Reporting

• Collect, check, and file all Daily Site Logs from Site Supervisors
• Inform the Project Manager if any logs are missing or incomplete
• Organize all project photos and label them by date and location
• Prepare meeting agendas, take minutes, and share action items after meetings

Financial & Procurement Support

• Check Material Request Forms (MRFs) for completeness before sending to Procurement
• Track invoices and delivery notes for PO–DN–Invoice matching
• Update and maintain the Rework Form log, ensuring all costs and details are recorded

Support team operations and ensure deliverables meet quality standards

Qualifications

• Diploma or Degree in Construction, Interior Design, Architecture, Business Administration, Project Management, or a related field
• Prior experience in project coordination or administrative roles within the construction or interior design industry
• Knowledge of interior design concepts, construction processes, materials, and workflow is preferred
• Strong understanding of industry practices and ability to support site-related challenges
• Excellent organizational, communication, and multitasking skills
• Proficiency in scheduling, document management, and collaboration tools
• Solid problem-solving skills and attention to detail to ensure project deliverables meet standards
• Ability to work independently, take initiative, prioritize tasks, and adapt in a dynamic, fast‑paced environment

If you are a motivated professional who enjoys contributing to construction and design projects, we welcome you to apply and be part of our team!