Project Administrator

APP Engineering Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is looking for a Project Administrator to manage contracts, document control, and provide administrative support throughout the project life cycle. Responsibilities include coordinating document flow, maintaining filing systems, processing inventory, and offering other administrative support. Candidates should have at least a diploma and 2 years of relevant experience, along with strong MS Office skills and good English proficiency.

Qualifications

• Minimum Diploma and above required.
• At least 2 years of Project Administration experience necessary.
• Competence in MS Office is essential.

Responsibilities

• Manage document flow over clients and subcontractors.
• Maintain an organized filing system to meet ISO requirements.
• Compile invoices and track inventory.

Skills

MS Office

Interpersonal skills

Communication skills

English proficiency

Education

Minimum Diploma

Job description

This role is responsible for managing the contracts, document control and other administrative aspects of the complete life cycle of the project.

Responsibilities

• Coordinate document flow over client, subcontractors and internal documentation like project plans, manuals, blueprints, progress reports, vendor contracts, technical submissions, or equivalent and drawings etc.
• Maintain an organized filing system (PEP) to meet our ISO requirements.
• Processing goods received and updating the system.
• Support team in compilation of invoices, tracking inventory/equipment listing
• Other administration support to home office and site team for infrastructure set up, manpower allocation, time attendance & leave management, etc.
• Ordering of grocery & stationary from home office
• Schedule for water dispenser, copier & plotter maintenance
• Other ad-hoc duties as assigned by Project Manager

Requirements

• Minimum Diploma & Above.
• Able to work independently with at least 2 year of Project Administration experience.
• Competent in MS Office
• Good interpersonal and communication skill
• Good command of spoken and written English