Project Admin Assistant (BOQ/Documentation) – Up to $3,500 + AWS

Search Personnel Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced Admin Assistant/Executive for projects and documentation. This role involves preparing documents, coordinating logistics, and providing general admin support to the project team. The ideal candidate has a diploma in Business Administration, 1-2 years of experience, and is bilingual in English and Mandarin. The position offers a salary of up to $3,500 plus bonuses and various benefits including annual leave and medical support.

Benefits

14 Days Annual Leave

Medical Leaves

Dental Benefits

Birthday Allowance

Qualifications

• 1-2 years of administrative experience, mid-career transition welcome.
• Experience in Design/Events is a plus.

Responsibilities

• Prepare and collate documents for submission.
• Issue delivery orders and coordinate logistics.
• Verify BOQ and assist with project preparation.
• Provide general admin support to the project team.
• Liaise with project lead and suppliers.

Skills

Proficient in MS Office

Bilingual in English and Mandarin

Administrative support

Education

Diploma in Business Administration or related field

Job description

• Position : Admin Assistant/Executive (Projects/Documentation) – Up to $3,500 + AWS
• Location : Kaki Bukit (Between Ubi & Kaki Bukit MRT)
• Working hours : Monday to Friday | 8.30am to 6.00pm
• Salary (commensurate with experience) : Basic up to $3,500 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance
• Duration : Permanent
• Industry : Lighting Solutions

Main Responsibilities

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.
• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.
• Tally/verify BOQ and assist with BOQ prep for new projects.
• General admin support for the project team (data entry, filing, photocopying) and ad-hoc tasks.
• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements

• Diploma in Business Administration or related field (Design/Events background a plus)
• 1–2 years of administrative experience (mid-career transition welcome)
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Bilingual in English and Mandarin to communicate with clients who can only converse in Mandarin.

Email to: [e-mail]

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.