Procurement Executive

HAO REN HAO SHI LIMITED; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local charity organization in Singapore is seeking a Procurement and Operations Executive. This role involves sourcing groceries and essential items, managing supplier relationships, and ensuring compliance with inventory and budget guidelines. The ideal candidate should have a Diploma in Business Administration or Supply Chain Management, with 2-3 years of relevant experience. The position requires strong negotiation, interpersonal, and communication skills, along with a passion for making a social impact.

Qualifications

• Minimum Diploma in Business Administration or Supply Chain Management.
• 2-3 years of relevant work experience in procurement and supply chain.
• Process Class 3 driving licence required.
• Strong negotiation, interpersonal, and communication skills required.
• Passion for community service and social impact.

Responsibilities

• Source and purchase groceries and household essentials according to monthly plans.
• Liaise with suppliers to negotiate pricing and delivery schedules.
• Maintain relationships with suppliers and seek new sourcing opportunities.
• Align procurement with inventory and distribution timelines.

Skills

Interpersonal skills

Communication skills

Negotiation skills

Teamwork

Education

Diploma in Business Administration/Supply Chain Management

Tools

Microsoft Office Tools

Job description

About Hao Ren Hao Shi:

Hao Ren Hao Shi is a registered charity with Institute of Public Character (IPC) status. Our mission is to support low-income families by providing provisions and cultivate a spirit of compassion and volunteerism among our youth, families and communities.

Job Summary:

The Procurement and Operations Executive plays a key role in ensuring Suidedures and-cost-effective purchase of groceries and essential items for distribution. This role involves working closely with suppliers, managing inventory levels, and ensuring compliance with budget and donation guidelines.

Responsibilities:

• Source and purchase groceries and household essentials in accordance with monthly distribution plans.
• Liaise with suppliers to negotiate pricing, terms, and delivery schedules.
• Maintain good relationships with existing suppliers and identify new sourcing opportunities.
• Work with warehouse team to align procurement with inventory levels and distribution timeline.
• Maintain up-to-date records of purchases, supplier contracts, and cost comparisons.
• Plan/Prepare items list for distribution event.
• Monitor and update inventory, avoid shortages or overstocking for warehouse and happy marts.
• Support donation-in-kind (DIK) management, including tracking, sorting and integrating donated items into distribution plans.
• Any other duties assigned by the Head of Operations.

Requirement:

• Minimum Diploma in Business Administration/Supply Chain Management.
• 2-3 years of relevant work experience in procurement and supply chain.
• Process Class 3 driving licence.
• Strong interpersonal skills and communication skills (oral and written).
• Strong negotiation skills.
• Passion for community service and social impact.
• Ability to work independently and as part of a diverse team.
• Proficient in Microsoft Office Tools.