Procurement Assistant

Tiong Lian Food Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A food production company in Singapore is seeking a Procurement Specialist. The successful candidate will source ingredients and manage supplier relations while ensuring compliance with documentation standards. Strong negotiation skills, experience in food manufacturing or FMCG, and proficiency in Microsoft Navision are essential. Only Singaporeans/SPR will be considered. This role does not offer work pass sponsorship.

Qualifications

• Experience in procurement, preferably in food manufacturing or FMCG.
• Familiarity with Microsoft Navision.
• Strong negotiation and communication skills.
• Strong in Excel.
• Attention to detail and ability to manage multiple orders and deadlines.

Responsibilities

• Assist in sourcing raw materials, ingredients, packaging, and other supplies for production.
• Prepare and issue purchase orders (POs) in ERP.
• Track and follow up on order confirmations, shipments, and expected delivery timelines.
• Maintain an updated database of approved suppliers.
• Work closely with the inventory and warehouse teams to monitor stock levels.
• Generate reports on purchase trends and supplier performance.

Skills

Experience in procurement

Negotiation skills

Communication skills

Strong in Excel

Attention to detail

Tools

Microsoft Navision

Job description

1. Procurement & Sourcing

• Assist in sourcing raw materials, ingredients, packaging, and other supplies for production.
• Obtain and compare quotations from suppliers to ensure cost-effectiveness.

2. Purchase Order (PO) Processing

• Prepare and issue purchase orders (POs) in ERP
• Track and follow up on order confirmations, shipments, and expected delivery timelines.
• Coordinate with suppliers to resolve any order discrepancies, delays, or quality issues.

3. Supplier & Vendor Management

• Maintain an updated database of approved suppliers, including certifications and compliance documents.

4. Inventory & Stock Coordination

• Work closely with the inventory and warehouse teams to monitor stock levels and prevent shortages.
• Assist in managing minimum order quantities (MOQs) and safety stock levels to ensure smooth production.
• System Item Code Management (Uploading Images, Code Creation)

5. Compliance & Documentation

• Maintain proper documentation of purchase records, supplier contracts, and certifications.
• Assist in internal and external audits related to procurement.

6. Cost Control & Reporting

• Generate reports on purchase trends, supplier performance, and cost analysis.

Key Skills & Requirements

• Experience in procurement, preferably in food manufacturing or FMCG.
• Familiarity with Microsoft Navision
• Strong negotiation and communication skills
• Strong in Excel
• Attention to detail and ability to manage multiple orders and deadlines.

Only Singaporeans/SPR will be considered. Work Pass sponsorship is not available for this role.