Playhouse Administrator

metroConnections, Inc.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading administrative services provider in Singapore is seeking a Playhouse Administrator to provide comprehensive support in managing operations and inventory. The ideal candidate will have a diploma or degree in Business Administration and 2-3 years of administrative experience, preferably within an NGO. Responsibilities include managing supplies, organizing travel arrangements, and maintaining operational efficiency. Strong organizational and communication skills are essential for this role.

Qualifications

• 2–3 years of relevant work experience in an administrative role.
• Experience working within an NPO/NGO environment is preferred.

Responsibilities

• Maintain supplies inventory by monitoring stock levels and placing orders.
• Perform general administrative duties, including filing and typing documents.
• Organize travel arrangements for staff and project teams.
• Manage day-to-day petty cash transactions.
• Handle billing activities, including payment requisitions.

Skills

Office management systems knowledge

Microsoft Office proficiency

Time management skills

Attention to detail

Strong communication skills

Organizational skills

Education

Diploma or Bachelor's degree in Business Administration or a related field

Job description

iLembe District, uMzinyathi District, King Cetshwayo District and Zululand District

JOb Purpose

The Playhouse Administrator provides administrative support, coordinates project operations, and manages inventory to ensure smooth and efficient playhouse functioning. Responsibilities include assisting the line manager with administrative queries, preparing reports (e.g., expense reports, purchase requests), and maintaining operational efficiency. The role requires accuracy, timeliness, and proactive collaboration to support the team and project objectives.

RESPONSIBILITIES

• Maintain supplies inventory by monitoring stock levels, anticipating needs, placing orders, and verifying receipt of supplies.
• Perform general administrative duties, including filing, typing, copying, binding, and scanning documents.
• Organize travel arrangements for playhouse staff and assist with coordinating travel for project teams from other locations.
• Develop, implement, and update administrative systems to improve efficiency.
• Manage day-to-day petty cash transactions.
• Handle billing activities, including timely submission of Payment Requisitions to the Finance Department.
• Oversee repairs and maintenance of assets and playhouse equipment.
• Perform ECD-related administrative tasks as required.
• Maintain vehicle fuel records and logbooks.
• Undertake any other tasks assigned by the line manager.

Required Qualification

• Diploma or Bachelor's degree in Business Administration or a related field is preferred.

Required Experience

• 2–3 years of relevant work experience, preferably in a similar administrative role.
• Experience working within an NPO/NGO environment is an advantage.

Required Skills

• Strong knowledge of office management systems and procedures.
• Proficient in using office equipment, including printers and photocopiers.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask efficiently.

16 Raffles Quay, #16-02, Hong Leong Building, Singapore 048581