Personal Assistant to Director

South United Football Club; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prominent sports organization in Singapore is seeking an experienced Personal Assistant to provide comprehensive administrative support for the Director. The role requires exceptional organizational and communication skills, with responsibilities including managing calendars, scheduling meetings, and maintaining confidentiality. Candidates should have at least 5 years of relevant experience and proficiency in Microsoft Office Suite. This is a full-time position with day shift hours, located in Singapore.

Qualifications

• At least 5 years of experience as a personal assistant or executive assistant.
• Ability to manage multiple tasks and prioritize effectively.
• Strong discretion and ability to handle confidential information.

Responsibilities

• Manage the Director's calendar and schedule meetings.
• Supervise and train household staff.
• Prepare documents, reports, and manage records.

Skills

Organizational skills

Time management

Excellent written communication

Verbal communication

Problem-solving skills

Confidentiality

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Outlook

Job description

You will be working as a Personal Assistant to the Director in South Mumbai (near Grant Road) and August Kranti Marg, Maharashtra. In this role, you will be responsible for providing comprehensive administrative support to ensure the smooth day-to-day operations of the Director. Your exceptional organizational skills, attention to detail, and ability to manage multiple tasks efficiently will be crucial for success. As a proactive problem solver with excellent communication skills, you will serve as the primary point of contact between the Director and internal/external stakeholders, handling communication effectively and maintaining confidentiality at all times.Your key responsibilities will include managing the Director's calendar, scheduling meetings, appointments, and travel arrangements, as well as preparing for meetings with necessary materials. You will coordinate meetings, organize agendas, take minutes, and follow up on action items. Additionally, you will supervise, train, and schedule household staff, conduct performance reviews, and handle hiring and termination as needed. You will also be responsible for document management, preparing and editing reports, presentations, and other documents, as well as maintaining organized files and records for easy access. Event planning and coordination, project assistance, office management, and travel coordination will also be part of your duties. To be successful in this role, you should have a Bachelor's degree in business administration, Communications, Hospitality, Finance/Investment, or a related field, along with at least 5 years of experience as a personal assistant, executive assistant, or in a similar administrative role. Your exceptional time management skills, ability to prioritize tasks effectively, and proficiency in office software and household management tools will be essential. Strong multitasking abilities, excellent communication and leadership skills, and a high level of discretion and confidentiality will also be required.You should be able to work independently, demonstrate initiative and problem-solving skills, and adapt to changing priorities in a fast-paced environment. Knowledge of event planning, familiarity with local service providers and contractors, and attributes such as discretion, attention to detail, flexibility, and professionalism will be beneficial. This is a full-time job with day shift hours, and the ability to commute/relocate to Grant Road, Mumbai, Maharashtra is preferred.Application Questions:1. Can you briefly describe your experience managing calendars and scheduling meetings 2. What previous experience do you have in a personal assistant or similar role 3. Can you provide an example of a challenging situation you faced as a personal assistant and how you resolved it ,

• Recruiter Details South United Football Club
• Proficiency in Microsoft Office Suite Word
• confidentiality in handling sensitive information
• Flexibility to adapt to changing priorities
• work in a fastpaced environment
• Knowledge of event planning a

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Strong organizational , time management skills, Excellent written , verbal communication abilities, Proficiency in Microsoft Office Suite Word, Outlook , other relevant software, Ability to handle multiple tasks , prioritize effectively while maintaining a high level of discretion , confidentiality, Strong problemsolving skills , attention to detail, Ability to work in a fairly ambiguous atmosphere , under minimal supervision

Excellent written , verbal communication skills, Strong organizational , timemanagement skills, Proficiency in Microsoft Office Suite, High level of professionalism, , confidentiality, Ability to work independently , collaboratively

Excellent organizational , timemanagement skills, Strong written , verbal communication skills, Proficiency in Microsoft Office Suite Word, Outlook , other relevant software, Ability to handle multiple tasks , prioritize effectively in a fastpaced environment, Strong attention to detail , problemsolving abilities, High level of professionalism , discretion in handling confidential information, Proven ability to work independently , as part of a team

Outlook,Excellent written , verbal communication skills, Strong organizational , timemanagement abilities, Proficient in Microsoft Office Suite Word, Ability to work independently with minimal supervision, High level of discretion , confidentiality, Adaptable , able to work under pressure

Strong organizational , time management skills, Excellent written , verbal communication abilities, Proficiency in Microsoft Office Suite Word, Outlook , other relevant software, Ability to handle multiple tasks , prioritize effectively while maintaining a high level of discretion , confidentiality, Strong problemsolving skills , attention to detail, Ability to work in a fairly ambiguous atmosphere , under minimal supervision

Excellent written , verbal communication skills, Strong organizational , timemanagement skills, Proficiency in Microsoft Office Suite, High level of professionalism, , confidentiality, Ability to work independently , collaboratively

Excellent organizational , timemanagement skills, Strong written , verbal communication skills, Proficiency in Microsoft Office Suite Word, Outlook , other relevant software, Ability to handle multiple tasks , prioritize effectively in a fastpaced environment, Strong attention to detail , problemsolving abilities, High level of professionalism , discretion in handling confidential information, Proven ability to work independently , as part of a team

Outlook,Excellent written , verbal communication skills, Strong organizational , timemanagement abilities, Proficient in Microsoft Office Suite Word, Ability to work independently with minimal supervision, High level of discretion , confidentiality, Adaptable , able to work under pressure