Personal Assistant (PA) to CEO

Vin's Automotive Group; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading automotive company in Singapore is hiring a Personal Assistant to the CEO to provide executive-level support. The role involves managing the CEO’s calendar, coordinating meetings, and handling correspondence with discretion. Candidates should have 5–6 years of experience supporting C-suite executives, strong organizational skills, and proficiency in Microsoft Office and Google Suite. The position offers flexible work arrangements, comprehensive medical benefits, and exposure to strategic decision-making.

Benefits

Flexible Work Arrangement

Comprehensive medical benefits

Employee discounts on car rental

Daily lunch provided

Performance-based bonus

Qualifications

• 5–6 years of experience supporting a CEO or C-suite leader.
• Strong sense of confidentiality and professionalism.
• Able to manage multiple priorities efficiently.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Prepare minutes for meetings and track follow-ups.
• Draft presentations and briefing materials for discussions.

Skills

Excellent communication skills

Stakeholder management

Organizational skills

Proficiency in Microsoft Office

Proficiency in Google Suite

Ability to work under pressure

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Google Suite

Job description

Fast-Track Your Future with SGX-Listed Vin’s Automotive Group — We Are Hiring a Personal Assistant to the CEO

Are you resourceful, organized, and thrive in a fast-paced executive environment?
Vin’s Automotive Group, a publicly listed company on the SGX Catalist Board, is looking for a highly capable Personal Assistant (PA) to the CEO to provide executive-level support and ensure smooth daily operations.

Be part of a brand that values excellence, discretion, and innovation — and contribute directly to the success of our leadership team.

Why Choose Vin’s Automotive Group?

📈 Strategic Exposure at Executive Level
Work directly with the CEO and senior leadership team, gaining valuable insight into strategic planning, corporate decision-making, and high-level business operations.

🚗 Exclusive Employee Perks
Enjoy staff-only benefits including preferential rates on vehicles, insurance, and servicing.

🧠 Professional Development Opportunities
Access continuous learning, leadership exposure, and growth opportunities within a leading automotive group.

🌟 Collaborative Work Culture
Join a supportive and driven team that embodies our philosophy of Omotenashi & Kaizen — hospitality and continuous improvement.

Working Hours

5.25-day work week

• Monday to Friday: 8.45am – 5.45pm

• Alternate Saturday: 8.45am – 12.45pm

About the Role

As the Personal Assistant (PA) to the CEO, you will play a pivotal role in supporting executive operations, ensuring effective time management, and enabling strategic decision-making. You’ll be at the heart of communication and coordination between departments, stakeholders, and the CEO’s office.

What You’ll Be Doing

Executive Support

• Manage the CEO’s calendar, appointments, travel arrangements, and daily schedule.

• Coordinate internal and external meetings, prepare minutes, and track follow-ups.

• Draft presentations, reports, and briefing materials for key discussions.

• Handle confidential information with the highest level of discretion.

• Prioritize incoming communications and correspondence effectively.

Operational & Administrative

• Support strategic and operational initiatives across departments.

• Coordinate logistics for board meetings, company events, and senior management sessions.

• Track projects, deadlines, and deliverables to ensure timely execution.

• Manage executive documentation, records, and expense submissions.

• Liaise with internal teams to align priorities and ensure follow-through.

Stakeholder Management

• Serve as the main point of contact for key partners, clients, and vendors.

• Maintain and manage the CEO’s professional network and relationships.

• Draft and review correspondence, proposals, and communications on behalf of the CEO.

Business Support

• Prepare strategy decks, meeting packs, and reports.

• Conduct research, compile summaries, and analyze data for decision-making.

• Support CEO in tracking KPIs and monitoring execution of projects.

What We’re Looking For

• Diploma or Bachelor’s Degree in Business Administration or related field.

• 5–6 years of experience supporting a Chairman, CEO, or C-suite leader (automotive or related industry preferred).

• Excellent communication (written and verbal) and stakeholder management skills.

• Highly organized, adaptable, and able to manage multiple priorities.

• Proficient in Microsoft Office, Google Suite, and business collaboration tools.

• Strong sense of confidentiality, professionalism, and judgment.

• Able to work independently under pressure with tight deadlines.

What We Offer

At Vin’s Automotive Group, we are committed to providing a rewarding and empowering environment with:

• Flexible Work Arrangement
• Birthday, marriage, and compassionate leave
• Comprehensive medical, hospitalization, and dental benefits
• Employee discounts on car rental and trading
• Daily lunch provided
• Annual performance-based bonus
• Exposure to leadership-level strategic decision-making
• A collaborative and respectful workplace culture

About Us

Vin’s Automotive Group is a leading provider of automotive sales, services, and solutions in Singapore. With over 38 years of industry experience, we are recognized for our commitment to excellence, innovation, and customer satisfaction. Our team embodies the spirit of Omotenashi & Kaizen — hospitality and continuous improvement — as we continue driving the future of the automotive industry forward.