Personal Assistant (Insurance Agency) | Up to $3,500 Basic

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent recruitment agency in Singapore is seeking a Personal Assistant to manage schedules and support daily operations. Candidates must possess a local diploma and proficiency in MS Office. Responsibilities include coordinating meetings, managing office supplies, and handling communications. Training will be provided. This role offers a structured work week from Monday to Friday, 10am to 6pm with a competitive salary of up to $3,500.

Qualifications

• Minimum Local Diploma from recognized polytechnics in Singapore.
• Training will be provided.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence and documents.
• Maintain office supplies inventory and order supplies as needed.
• Oversee administrative duties to ensure office operations run smoothly.
• Coordinate activities to secure compliance with company policies.
• Manage relationships with vendors and service providers.
• Maintain and update company databases and records.
• Compile and prepare reports and presentations.
• Plan and coordinate company events and meetings.
• Arrange travel and accommodation as needed.

Skills

Proficiency in MS Office

Education

Local Diploma from recognized institutions

Job description

Personal Assistant | Up to $3,500 Basic

• Working days and hours : 5 days (Monday to Friday), 10am – 6pm
• Working location: Lorong Chuan (Near Serangoon)

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain office supplies inventory by checking stock and ordering supplies.
• Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Maintain and update company databases and records.
• Compile and prepare reports, presentations, and other documents as needed.
• Assist in the preparation of regularly scheduled reports.
• Plan and coordinate company events, meetings, and conferences.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

Requirements

• Min Local Diploma (Singapore Polytechnic, Ngee Ann Polytechnic, Nanyang Polytechnic, Temasek Polytechnic, Republic Polytechnic)
• Training provided
• Proficiency in MS Office