Personal Assistant

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing services company in Singapore seeks an Office Administrator to provide comprehensive support to the General Manager. This role involves managing schedules, coordinating travel, preparing reports, and ensuring smooth office operations. The ideal candidate will have proven experience in administrative roles, proficiency in Microsoft Office, and excellent communication skills. This opportunity offers the chance to work in a dynamic environment while maintaining confidentiality and professionalism.

Qualifications

• Proven experience in an administrative role.
• Expert in Microsoft Office applications.
• Strong communication both written and verbal.

Responsibilities

• Provide secretarial and administrative support to General Manager.
• Manage appointments and meetings for General Manager.
• Coordinate travel arrangements for General Manager.
• Prepare monthly reports on reimbursement and expenses.
• Assist in onboarding new employees and maintain office supplies.

Skills

Proven experience as an office administrator

Proficiency in Microsoft Office Suite

Excellent communication skills

Strong organizational abilities

Attention to detail

Problem-solving skills

Job description

Responsibilities

• Provide full secretarial and administrative support to General Manager.
• Manage and coordinate the appointments, meetings, and conferences for General Manager.
• Coordination of travel arrangements for the General Manager.
• Prepare and submit monthly reports on General Manager’s reimbursement and other expenses claims.
• Assist on research personal stuff when required.
• Able to maintain confidentiality.
• Prepare and distribute memos, meeting minutes, correspondence, reports, and other documents.
• Maintain accurate records and files, both digital and physical.
• Manage office supplies, including ordering and restocking.
• Manage full responsible in relocated the office if needed.
• Assist in onboarding new employees by preparing workspaces and necessary.
• Input data accurately into relevant databases or systems.
• Assist and support in basic financial tasks, such as processing expense reports, issued invoices.
• Other ad hoc as assigned.

Requirements

• Proven experience as an office administrator, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and collaboratively in a team.
• Problem-solving skills and a proactive approach to challenges.
• High level of discretion and professionalism when dealing with confidential information.
• Knowledge of basic accounting and bookkeeping principles is a plus.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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