Personal Assistant / Executive Secretary

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading human resources firm in Singapore is seeking an experienced Personal Assistant/ Executive Secretary. The successful candidate will manage calendars, coordinate meetings, assist in opening new business ventures, and provide high-level administrative support. With at least 5 years of relevant experience and the ability to handle confidential matters, the role offers a salary of up to $7000, mobile allowance, and additional benefits. This is a permanent position located in the Marina Bay Area, working 6 days a week.

Benefits

Mobile allowance

18 days annual leave

AWS (Annual Wage Supplement)

Qualifications

• Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
• Knowledge of opening new business entities is required.
• Willingness to provide after-hours and urgent support.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Assist in setting up and opening new business entities.
• Coordinate meetings, prepare agendas, and take minutes.
• Oversee expense claims and general office administration.

Skills

Calendar management

Email correspondence

Document preparation

Confidentiality

Communication skills

Education

Diploma or Degree in relevant field

Job description

• Position : Personal Assistant/ Executive Secretary (Opening New Business Entities) - 6 days a week

• Location : Marina Bay Area

• Working hours : 6days a week | Office Hours 10am -8pm

• Salary (commensurate with experience) : Up to $7000 + $50 Mobile Allowance + AWS + 18 days Annual Leave

• Duration : Permanent

• Industry : Japanese Firm

Responsibilities

• Manage calendars, meetings, and domestic/international travel arrangements
• To assist with setting up and opening new business entities.
• Support business initiatives, including research and coordination related to opening new business ventures
• Handle email correspondence, phone calls, document preparation, and follow-ups
• Coordinate meetings, prepare agendas, take minutes, and track action items
• Provide project, reporting, and executive event support
• Oversee expense claims, document control, and general office administration
• Maintain strict confidentiality while delivering high-level executive support

Qualifications

• Diploma, Degree, or equivalent relevant experience
• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator
• Knowledge and hands‑on experience in assisting with the setup or opening of new business entities is required
• Willingness to provide after‑hours and urgent support (24/7 standby when required)

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Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.