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Personal Assistant and Sales Administrator to CEO

TRUST RECRUIT PTE. LTD.

Singapore

On-site

SGD 60,000 - 80,000

Full time

Today

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Job summary

A recruitment agency in Singapore is seeking a skilled Personal Assistant to the CEO. This role involves managing the CEO’s calendar, supporting the sales team with administrative tasks, and planning marketing activities. The ideal candidate has a diploma in Marketing, Business, or Architecture, and at least 5 years of related experience. Strong organizational and communication skills are essential. Applicants must demonstrate proficiency with office software and the ability to handle confidential information.

Qualifications

Minimum 5 years' experience in a similar position.
Ability to manage CEO’s calendar and make travel arrangements.
Excellent communication skills for internal and external liaison.

Responsibilities

Manage CEO’s calendar and travel arrangements.
Support the sales department with administrative tasks.
Plan and monitor various marketing activities.

Skills

Proficiency with word processing software

Proficiency with spreadsheet software

Familiarity with sales reports

Strong organizational skills

Education

Diploma in Marketing or Business or Architecture

Responsibilities

1. Personal Assistant to CEO (40%)

To manage CEO’s calendar, appointments, meetings, and travel arrangements.
To provide high-level administrative, coordination, and projectsupport to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.
To translatemeeting minutes, contracts, and commercial documentswhen required, ensuring accuracy and confidentiality.
To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
To handleconfidential documentsand company data with discretion.

2. Sales administration activities (50%)

To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
To receive, verify & process orders through internal liaison.
To prepare marketing presentation materials and samples.
To maintain and update sales & customer records, distributoragreements, etc.
To compile monthly sales reports.
To direct feedback from customers to relevant departments.
To stay up-to-date with new products and features.

3. Marketing activities (10%)