Personal Assistant & Sales Administrator

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment consultancy in Singapore seeks an experienced administrative professional to support the CEO in managing calendars, meetings, and travel arrangements. The role includes sales administration, coordinating marketing activities, and liaising with internal and external stakeholders. Applicants should possess a diploma, 5+ years of experience, and strong organizational skills. Proficiency with software and exceptional customer service skills are key. Interested applicants should apply via the specified email or the website.

Qualifications

• Minimum 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records required.
• Proficiency in word processing and spreadsheet software essential.

Responsibilities

• Manage CEO’s calendar, appointments, and travel arrangements.
• Provide high-level administrative and project support.
• Serve as primary liaison with principals and business partners.
• Organise and attend BOD meetings and prepare minutes.
• Support the sales department with administrative tasks.

Skills

Organisational skills

Multitasking

Customer service

Sales administration

Interpersonal skills

Education

Diploma in Marketing or Business or Architecture

Job description

Key Responsibilities

• To manage CEO’s calendar, appointments, meetings, and travel arrangements.
• To provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
• To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
• To serve as the primary liaison with principals, business partners, ensuring smooth and accurate communication between them and the CEO.
• To translatemeeting minutes, contracts, and commercial documentswhen required, ensuring accuracy and confidentiality.
• To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
• To handleconfidential documentsand company data with discretion.

Sales administration activities (50%)

• To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
• To receive, verify & process orders through internal liaison.
• To prepare marketing presentation materials and samples.
• To maintain and update sales & customer records, distributor agreements, etc.
• To compile monthly sales reports.
• To direct feedback from customers to relevant departments.
• To stay up-to-date with new products and features.

Marketing activities (10%)

• To plan & monitor various marketing activities to be executed by the Marketing Executive.

• 4) Any other ad hoc duties assigned.

Requirements

• Diploma holder in Marketing or Business or Architecture.
• Min. 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent organisational and multitasking skills
• Exceptional interpersonal and customer service skills.
• Motivated to work in challenging, fast paced and result-driven environment.

HOW TO APPLY

Interested applicants, please click on “Apply Now” or submit your resume to [e-mail]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171