Personal Assistant - Asset Management

RecruitFirst; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading executive support firm in Singapore is seeking an experienced Executive Assistant to manage complex calendars, prepare meeting materials, and support investor relations. The ideal candidate will have over 5 years of experience supporting C-level executives, a strong understanding of financial terminology, and fluency in both English and Mandarin. This role requires exceptional organizational skills and the ability to maintain confidentiality in all communications.

Qualifications

• 5+ years of EA/PA experience supporting C-level executives.
• Strong understanding of financial terminology and investor dynamics.
• Highly organized and proactive in managing priorities.

Responsibilities

• Manage complex calendars and schedules across time zones.
• Prepare meeting materials and handle confidential correspondence.
• Support communication with investors and manage logistics for events.

Skills

Calendar management

Confidential communication

Organizational skills

Client-facing communication

Proficiency in English

Proficiency in Mandarin

Education

Bachelor’s degree in Business/Finance/Communications

Tools

Microsoft Office

Google Workspace

CRM/fund management tools

Job description

Manage complex calendars, meetings, and schedules across time zones

Prepare meeting materials, decks, agendas, minutes, and follow-up

Handle confidential correspondence, documentation, and record-keeping

Track deadlines, deliverables, and investor communication updates

Coordinate with Finance, Operations, and Compliance on business tasks

Investor Relations

Support communication with investors, partners, and clients

Assist in preparing/editing investor letters, presentations, and CRM records

Administration & Office Management

Arrange travel, accommodation, expense claims, and vendor coordination

Manage logistics for offsites, team events, and investor gatherings

Personal Assistance

Manage personal appointments, family/travel arrangements, and household matters

Liaise with service providers, family office contacts, and handle errands with discretion

Requirements

• Bachelor’s degree preferred (Business/Finance/Communications or related field)
• 5+ years of EA/PA experience supporting C-level executives (financial services/PE/IB preferred)
• Strong understanding of financial terminology and investor dynamics
• Good command of English and Mandarin (to support Mandarin-speaking stakeholder)
• Highly organized, proactive, and able to manage priorities independently
• Strong confidentiality, professionalism, and client-facing communication skills
• Proficient in Microsoft Office, Google Workspace, and CRM/fund management tools