Personal Assistant

SINGAPORE MEDICAL SPECIALISTS CENTRE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is seeking a skilled Personal Assistant to support the CEO with administrative and executive tasks. The role entails managing calendars, handling correspondence, and preparing important documents. Ideal candidates will have a diploma/degree in business administration and possess strong organizational skills, attention to detail, and the ability to work independently. Experience as a PA or in similar administrative roles is an advantage. This position demands high professionalism and discretion in managing sensitive information.

Qualifications

• Prior experience as a PA, Admin Executive, or similar role is an advantage.
• High level of professionalism, discretion, and integrity required.
• Strong attention to detail and ability to work independently.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, phone calls, and correspondence on behalf of CEO.
• Prepare documents, reports, presentations, and meeting materials.
• Organise travel arrangements, accommodation, and itineraries.
• Support the CEO in tracking projects and deadlines.
• Handle basic office administration such as procurement and logistics.
• Liaise with internal departments and external stakeholders professionally.
• Handle confidential information with discretion.

Skills

Organisational skills

Communication skills

Multitasking

Problem-solving

Education

Diploma/Degree in business administration or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Summary

The Personal Assistant (PA) to the CEO provides high-level administrative and executive support to ensure the smooth and efficient management of the CEO’s daily operations and priorities. This role requires strong discretion, exceptional organisational skills, and the ability to anticipate needs while managing a fast-paced and dynamic workload.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, phone calls, and correspondence on behalf of CEO.
• Prepare documents, reports, presentations, and meeting materials.
• Organise travel arrangements, accommodation, and itineraries.
• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.
• Handle basic office administration such as procurement, logistics, and vendor coordination.
• Liaise with internal departments and external stakeholders professionally.
• Handle confidential and sensitive information with the highest level of discretion.
• Any adhoc duties required by the CEO

Requirements

• Diploma/Degree or equivalent experience in business administration or related field.
• Prior experience as a PA, Admin Executive, or similar role is an advantage.
• Strong organisational skills with the ability to multitask and prioritise.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office software.
• High level of professionalism, discretion, and integrity.
• Strong attention to detail and ability to work independently.

Preferred Attributes

• Proactive and resourceful problem-solver.
• Able to work in a fast-paced environment.
• Strong interpersonal skills and positive attitude.