Personal Assistant

NAILZ HAUS PTE. LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic enterprise in Singapore is looking for a Personal Assistant to support the Director with both professional and personal tasks. The ideal candidate will have 2–5 years of relevant experience and be fluent in both Mandarin and English. Strong organizational skills and the ability to manage multiple tasks are essential. Join a close-knit team and help drive business success while working directly with leadership.

Benefits

Collaborative work environment

Opportunities for learning and growth

Qualifications

• 2–5 years of experience as a Personal Assistant or similar role.
• Strong translation and communication skills to engage with Mandarin-speaking clients.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage the Director's calendar, meetings, and appointments.
• Translate, draft, and proofread documents in English and Mandarin.
• Organize meetings and prepare agendas.
• Support day-to-day operations and coordinate projects.
• Arrange travel and logistics for personal and business trips.

Skills

Fluent in Mandarin

Fluent in English

Organizational skills

Multitasking abilities

Time-management

Tech-savvy

Tools

MS Office

Job description

Personal Assistant to Director

Location: IMM (Jurong West)
Reports to: Director
Employment Type: Full-time

About Us

We’re looking for a Personal Assistant to provide comprehensive support to the Director — handling both business and personal matters with professionalism, efficiency, and cultural awareness.

This is an exciting opportunity for someone who enjoys variety, values trust, and wants to play a key role in a growing, close-knit team.

Key Responsibilities

Executive & Administrative Support

• Manage the Director’s calendar, meetings, and appointments.

• Translate, draft, and proofread documents, emails, and presentations in both English and Mandarin.

• Act as a point of contact and communication link between the Director and internal staff.

• Organize meetings, prepare agendas, take minutes, and follow up on action items.

Operations & Coordination

• Support day-to-day business operations, liaising with internal teams and external stakeholders.

• Assist in coordinating projects, preparing reports, and tracking deliverables.

• Manage basic administrative duties, email correspondence, and documentation.

Personal & Lifestyle Support

• Arrange travel, accommodation, and logistics for business and personal trips (both local and international).

• Support with personal appointments, errands, and ad hoc requests.

What We’re Looking For

• 2–5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

• Fluent in both Mandarin and English (spoken and written) — strong translation and communication skills required to effectively communicate with Mandarin-speaking clients.

• Excellent organizational, multitasking, and time-management abilities.

• Tech-savvy, with good working knowledge of MS Office and mobile productivity tools.

• High level of discretion, integrity, and professionalism.

• Proactive, resourceful, and able to work independently with minimal supervision.

Why Join Us

• Work directly with a hands-on Director in a growing and dynamic enterprise.

• Use your bilingual skills in a role that bridges people, operations, and strategy.

• Friendly, collaborative work environment with opportunities to learn and grow.

If you’re an organized, bilingual professional who enjoys supporting leadership and getting things done, we’d love to meet you.
Apply today and help us take our business to the next level!