Personal Assistant

WGT Events & HR Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR and events management firm in Singapore is seeking an experienced Executive Assistant to efficiently manage executive calendars, coordinate travel arrangements, and support general office tasks. The ideal candidate has a minimum of 3 years of relevant experience and strong organizational skills. This position requires a team player who can work independently and display a high level of initiative.

Qualifications

• Minimum 3 years of relevant experience.
• Ability to handle multiple tasks efficiently.
• Caring, resourceful, and organized.

Responsibilities

• Manage executive calendars and appointments.
• Plan and coordinate travel arrangements.
• Monitor and reconcile expense reports.

Skills

Calendar Management

Travel Management

Communication

Interpersonal Skills

Organizational Skills

Job description

Responsibilities

• Calendar Management: Efficiently coordinate and manage executive calendars, including scheduling appointments and meetings.
• Travel Management: Plan and coordinate travel arrangements. Liaising travel arrangements with admin department, including booking flights, hotels, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place. Organize and maintain receipts, records, and documentation for company claim.
• Expense Management: Monitor and reconcile expense reports, maintaining accuracy and compliance with company policies.
• Communication: Screen and manage phone calls, and other correspondence.
• General Office Support: Contribute to overall office efficiency, occasionally standing in for receptionist duties when needed.

Qualifications

• Minimum 3 years of relevant experiences
• Demonstrated ability to handle multiple tasks efficiently
• A team player who demonstrates good interpersonal skills
• Caring and resourceful
• Organized, meticulous and responsible.
• Display a high level of initiative with ability to work independently.
• Able to travel overseas

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We regret only short-listed candidates will be notified.