Personal Assistant

Robert Walters (S) Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A recruitment firm in Singapore is seeking a highly organised and discreet Personal Assistant to support a Chief Executive Officer and their family. This full-time on-site role involves managing complex schedules, maintaining confidentiality, and providing both executive-level and personal household assistance. The ideal candidate will possess excellent organisational skills and a minimum of five years' experience in similar roles, demonstrating reliability and professionalism in a high-trust environment.

Benefits

Competitive salary

Opportunities for professional growth

Qualifications

• Minimum five years' experience as a Personal Assistant supporting C-suite executives or high-net-worth families.
• Exceptional organisational skills demonstrated through effective multitasking.
• Meticulous attention to detail in managing schedules, documents, and communications.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Manage complex calendars for the CEO and family members.
• Organise and maintain confidential files and records.
• Liaise with internal teams, board members, and external stakeholders.
• Draft, review, and manage business correspondence.
• Arrange comprehensive travel logistics for business and personal trips.

Skills

Organisational skills

Attention to detail

Communication abilities

Discretion

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Online scheduling tools

Job description

Keywords: meticulous, discreet, organised, dependable, supportive, trustworthy, professionalism, collaborative, loyal, flexible working opportunities

An exceptional opportunity has arisen for a highly organised and discreet Personal Assistant to provide comprehensive support to a Chief Executive Officer and their family in Singapore. This full-time, on-site position is ideal for someone who thrives in a close-knit, high-trust environment where precision, confidentiality, and professionalism are paramount. The successful candidate will play a pivotal role in both executive-level and personal household matters, ensuring seamless day-to-day operations for the CEO and their family. If you are passionate about delivering outstanding service, possess an unwavering attention to detail, and enjoy supporting others in a meaningful way, this role offers the chance to make a significant impact while enjoying a competitive salary and the satisfaction of being truly valued.

• Enjoy a unique blend of executive and personal responsibilities, supporting both professional and family needs with absolute precision and care.
• Be part of a small, supportive team environment where your meticulous organisational skills and loyalty are genuinely appreciated every day.

What you'll do:

As Personal Assistant to the Chief Executive Officer and Family, you will be entrusted with managing every aspect of their professional calendar as well as personal affairs. Your days will be filled with diverse tasks ranging from orchestrating intricate travel plans to overseeing household operations—all requiring your signature attention to detail. You will act as the primary point of contact between the CEO's office, internal teams, external partners, vendors, and household staff. Your ability to anticipate needs before they arise will be crucial in ensuring that both business objectives and family priorities are achieved effortlessly. By maintaining strict confidentiality at all times while handling sensitive information or financial matters, you will foster trust within this high-integrity environment. Your proactive approach will see you not only responding efficiently to requests but also identifying opportunities to streamline processes or enhance daily routines for those you support. Success in this role means creating order out of complexity so that the CEO can focus on strategic leadership while their family enjoys peace of mind knowing every detail is expertly managed.

• Manage complex calendars for the CEO and family members, coordinating appointments, meetings, travel arrangements, and events with flawless accuracy to ensure all commitments are met seamlessly.
• Organise and maintain confidential files, records, and sensitive documents with utmost discretion and attention to detail at all times.
• Liaise thoughtfully with internal teams, board members, external stakeholders, vendors, and household staff to facilitate smooth communication and efficient task completion.
• Draft, review, and manage business correspondence; prepare meeting materials; handle follow-ups promptly; and ensure all documentation is accurate and delivered on time.
• Arrange comprehensive travel logistics including flights, hotels, visas, itineraries for both business and family trips—anticipating needs to guarantee stress-free experiences.
• Assist with IT-related tasks such as troubleshooting minor issues or coordinating with technical support providers to keep systems running smoothly for the CEO and family.
• Prepare expense reports meticulously; track administrative costs; process reimbursements; and maintain clear financial records for both executive and household expenditures.
• Support philanthropic or social commitments by liaising with charities or foundations on behalf of the family; coordinate event participation or donations as required.
• Oversee household staff performance; manage vendor relationships; ensure that all services meet agreed standards consistently across all aspects of home life.
• Organise personal errands for the family—as shopping or scheduling appointments—and manage extracurricular activities or school schedules without error.

What you bring:

To excel as Personal Assistant to Chief Executive Officer and Family you will bring extensive experience supporting senior leaders or high-profile households where nothing less than perfection is accepted. Your background should reflect consistent success juggling multiple priorities simultaneously while maintaining composure under pressure. You have developed advanced interpersonal skills that allow you to build rapport easily yet always remain respectful of boundaries around privacy. Your written communication is polished—capable of drafting professional emails one moment then switching seamlessly into more informal correspondence for personal matters. Technological proficiency comes naturally: whether it's mastering new scheduling software or troubleshooting basic IT issues so that everything runs smoothly behind the scenes. Above all else your sense of responsibility shines through—you take pride in being dependable so those around you feel supported no matter what challenges arise throughout each day.

• A minimum of five years' experience as a Personal Assistant supporting C-suite executives or high-net-worth families in demanding environments where accuracy is non-negotiable.
• Exceptional organisational skills demonstrated through effective multitasking across executive support functions as well as personal household management duties.
• Meticulous attention to detail—ensuring that errors do not occur when managing schedules, documents, expenses or communications for the CEO or family members.
• Excellent verbal and written communication abilities enabling you to interact professionally with individuals at all levels inside and outside the organisation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Calendar), online scheduling tools—and comfort learning new technologies quickly if needed.
• Absolute discretion when handling confidential information related to business operations or private family matters; proven loyalty in previous roles is highly valued.
• Resilience under pressure—demonstrated by remaining calm during busy periods or when urgent changes arise unexpectedly within either work or home settings.
• Experience managing household staff or vendors—including setting expectations clearly; monitoring service quality; resolving issues diplomatically when necessary.
• Ability to organise complex travel arrangements independently—from booking flights/hotels/visas to preparing detailed itineraries tailored specifically for each trip's requirements.
• Willingness to work full-time on-site in Singapore without hybrid or remote options—showing commitment to being present whenever needed by the CEO or family.

What sets this company apart:

This organisation stands out by offering an intimate working environment where your contributions are recognised immediately by those you support most closely - the CEO and their family. Unlike larger corporate settings where roles can become siloed or impersonal here you'll find genuine appreciation for your reliability dedication and warmth. The culture values trust above all else fostering long-term relationships built on mutual respect, and an unwavering commitment to excellence in every task undertaken. With a competitive salary package reflective of your expertise plus opportunities for growth within a dynamic setting this is an ideal place for someone who wants their efforts to make a tangible difference every single day. You'll benefit from direct access to decision-makers streamlined communication channels minimal bureaucracy - and the satisfaction that comes from knowing your meticulous work enables others' success both professionally and personally. If you're seeking stability camaraderie flexibility in how you approach challenges and want your talents truly valued - this is an outstanding opportunity not just another job.

What's next:

If you are ready to bring your exceptional organisational skills compassion loyalty and professionalism into a rewarding new chapter apply now for this rare opportunity!

Apply today by clicking on the link below - your next fulfilling career move awaits.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R1983163 Anarane Thng