Personal Assistant

EQUE PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A financial services company in Singapore is seeking an Executive Assistant to manage the Director's schedules, communications, and logistics. The ideal candidate has at least a diploma and one year of experience as an assistant, demonstrating strong organizational skills and professionalism. Responsibilities include coordinating appointments, organizing travel, and preparing meeting documents. This role requires proficiency in MS Office and excellent communication skills. Competitive salary offered.

Qualifications

• Minimum 1 year of experience as a personal or executive assistant.
• High level of confidentiality and professionalism.
• Proactive and detail-oriented.

Responsibilities

• Coordinate daily appointments and meetings for the Director.
• Respond to emails, calls, and messages professionally.
• Organize domestic/international trips, including flights and hotels.

Skills

Organizational skills

Communication skills

Multitasking abilities

Proficiency in MS Office

Interpersonal skills

Education

Minimum Diploma in Business Administration or related field

Tools

MS Office

Google Workspace

Zoom

Job description

Industry: Financial Services

Working hours: 10am to 5.30pm (Monday to Friday)

Working location: Woods Square

JOB DESCRIPTION

• Manage schedules & calendar – Coordinate daily appointments, meetings, and travel plans for the Director, ensuring optimal time use
• Handle communications – Respond to emails, calls, and messages professionally on behalf of the Director
• Meeting preparation & minutes – Draft agendas, take accurate meeting minutes, and track follow-up action items
• Travel & logistics support – Organize domestic/international trips: flights, hotels, itineraries, and transportation
• Billing & paperwork support – Assist with invoice preparation, billing processes, and other administrative documentation
• Document management – Maintain secure and confidential filing systems for reports, contracts, and sensitive records
• Stakeholder coordination – Liaise with internal teams, clients, and external partners on the Director's behalf
• Research & reporting – Prepare briefing documents, compile market insights, and assist in data analysis when required
• Event support – Occasionally travel (up to 1–2 times a year) to assist in coordinating or supporting company events
• General admin tasks – Help manage office supplies, expense claims, and other ad-hoc duties as needed

JOB REQUIREMENTS

• Minimum Diploma in Business Administration, Management, or a related field
• At least 1 year of experience as a personal or executive assistant
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of confidentiality and professionalism
• Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom)
• Proactive, detail-oriented, and able to work independently
• Good interpersonal skills and a positive, can-do attitude
• Ability to work under pressure and adapt to changing priorities
• Familiarity with business operations or executive-level support is an advantage

EA License Number: 22C1278

Disclaimer:

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