Personal Assistant

BLACK KYLIN INVESTMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A private investment firm in Singapore is seeking a highly organized Personal Assistant to support the Chairman in both personal and business matters. The ideal candidate will be bilingual in English and Chinese, possess strong organizational skills, and be willing to travel extensively. Responsibilities include managing schedules, organizing business functions, and handling travel arrangements. This is a full-time position requiring a degree in Business Administration and experience supporting senior management. Candidates must be Singaporean or PR.

Qualifications

• At least 3–5 years of PA/EA/secretarial experience supporting senior management.
• Able and willing to travel extensively.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Provide full secretarial support to the Chairman.
• Arrange extensive domestic and overseas travel.
• Organise business functions such as dinners and meetings.

Skills

Executive Support / Secretarial Skills

Calendar & Travel Management

Bilingual Communication (English & Chinese)

Microsoft Office (Word, Excel, PowerPoint)

Administrative Management

Event Planning & Coordination

Stakeholder Management

Business Correspondence

Education

Degree in Business Administration, Management, or related field

Tools

Microsoft Office

Job description

Personal Assistant (Bilingual – English & Chinese / Requires Extensive Travel)

Company: Black Kylin Investment Pte Ltd
Location: Singapore
Job Type: Full-Time

Industry: Private Equity / Investment Management

Job Description

Black Kylin Investment Pte Ltd is seeking a highly organised and proactive Personal Assistant (PA) to support the Chairman in both personal and business matters. The role includes full secretarial support, administrative coordination, and assistance in organising business‑related functions. The candidate must be able to travel extensively and communicate effectively in both English and Chinese.

Key Responsibilities

Secretarial & Administrative Support

• Provide full secretarial support to the Chairman, including calendar management, scheduling meetings, and travel arrangements
• Prepare meeting materials, documents, minutes, and correspondence
• Handle confidential information with discretion

Personal Assistance

• Support the Chairman in personal matters including appointments, personal logistics, and household coordination when required
• Manage personal errands and ad‑hoc requests

Business Support

• Assist in business meetings, communication with stakeholders, and follow‑up on action items
• Coordinate with internal departments and external business partners
• Assist with preparing / translating presentation materials, reports, and documentations

Events & Hospitality

• Organise business functions such as dinners, meetings, and partner engagement events
• Handle venue booking, guest list management, logistics, and on‑site coordination
• Liaise with vendors, restaurants, hotels, and service providers

Travel Requirements

• Arrange extensive domestic and overseas travel, including flight, accommodation, and itinerary planning
• Accompany the Chairman on business trips when required

Requirements

• Degree in Business Administration, Management, or related field
• At least 3–5 years of PA/EA/secretarial experience supporting senior management
• Bilingual in English and Chinese (required to communicate with Chinese‑speaking partners and stakeholders)
• Able and willing to travel extensively
• Strong organisational, coordination, and time‑management skills
• Excellent communication and interpersonal skills
• High level of discretion, professionalism, and confidentiality
• Experience in organising business dinners, events, or hospitality functions is a strong advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Position only open for Singaporean / PR

Skills

• Executive Support / Secretarial Skills
• Calendar & Travel Management
• Administrative ManagementEvent Planning & Coordination
• Bilingual Communication (English & Chinese)
• Stakeholder Management
• Business Correspondence
• Microsoft Office (Word, Excel, PowerPoint)