Personal Assistant

A.LOD PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A growing beauty company seeks a reliable Personal Assistant to support the Director, primarily through remote work. Candidates must showcase strong communication skills, attention to detail, and the ability to work in a small team. Responsibilities include managing customer communications, scheduling, and administrative support. This position offers competitive pay starting from SGD 1,000 to 1,200, with potential for growth based on performance and reliability. Join an evolving environment alongside an industry-recognized artist and contribute to business operations and system development.

Qualifications

• Must be detail-oriented and have strong communication skills.
• Comfortable speaking with employees to gather feedback.
• Proactive attitude and willingness to grow with the company.

Responsibilities

• Manage customer communication and feedback.
• Coordinate the Director’s schedule and appointments.
• Assure completion of essential administrative tasks.
• Conduct stocktake and monitor inventory levels.
• Communicate with employees and gather feedback.

Skills

Strong written and verbal communication skills

Meticulous and detail-oriented

Good people sense

Witty and adaptable

Proactive and responsible

Job description

Personal Assistant / Administrative Assistant (Remote / Hybrid)

Role Overview

We are a small, growing beauty company (typically 1–3 team members, depending on the season), currently focused on building and expanding our academy. The company is led by a male brow artist who is prominent in the beauty industry, with years of hands‑on experience working directly with clients and professionals.

We are looking for a reliable, perceptive, and organised Personal Assistant to support the Director in daily administrative and operational matters. This role is mostly remote, with occasional days required at the salon depending on operational needs (some weeks more, some weeks less).

This role is ideal for someone who understands people well, communicates clearly, and is interested in growing together with the company.

Key Responsibilities

• Customer Communication
  • Reply to customer enquiries professionally and promptly
  • Communicate confidently in Chinese (typing and speaking required) when handling customer messages
  • Track customer feedback and relay insights to the Director
• Schedule Management
  • Manage employee schedules and appointments
  • Coordinate and manage the Director’s schedule to ensure smooth daily operations
• Administrative & Operational Support
  • Work closely with the Director to ensure all essential administrative tasks are completed
  • Assist in building and organising internal systems as the academy and company grow
• Inventory & Ordering
  • Conduct stocktake and monitor inventory levels
  • Handle ordering and replenishment of supplies when required
• Team Communication
  • Communicate with employees to gather feedback and support smooth coordination
  • Act as a bridge between the Director and team members when appropriate

Working Arrangement

• Mostly remote work
• Occasional on‑site support at the salon as required
• Workload may vary weekly depending on operational needs

Preferred Qualities & Requirements

• Meticulous and detail‑oriented
• Strong written and verbal communication skills
• Good people sense; comfortable speaking with employees to gather feedback
• Witty, adaptable, and comfortable working in a small‑team environment
• Proactive, responsible, and willing to learn
• Open to growing together with the company

Compensation

• Starting pay: SGD $1000-1200
• After probation: SGD $1,100+ depending on experience, based on performance and reliability

Why Join Us

This role offers a unique opportunity to work closely with a recognised artist in the beauty industry and be involved in the behind‑the‑scenes building of an academy and brand. You will gain practical exposure to business operations, systems, and growth in a close‑knit, evolving environment.