Permanent Part Time Administrative Assistant

Fire Safety Managers' Association Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An organization in the safety sector is seeking an Office Administration & Support professional in Singapore. This role involves managing daily administrative tasks, coordinating meetings and events, drafting documents, and serving as a liaison between the management committee and external parties. Ideal candidates should be organized, detail-oriented, and capable of maintaining confidentiality. This position offers a unique opportunity to support a dedicated management team in a meaningful area of work.

Responsibilities

• Manage day-to-day administrative tasks such as filing and data entry.
• Coordinate logistics for internal and external events.
• Draft and format reports and correspondence.

Job description

Roles & Responsibilities

1. Office Administration & Support

• Manage day-to-day administrative tasks (filing, data entry)
• Maintain and organize office systems and records
• Handle incoming calls, emails and any other communications

2. Coordination

• Help to arrange meetings, appointments
• Help to prepare meeting agendas, take minutes
• Coordinate logistics for internal and external events

3. Document Preparation

• Draft, proofread and format reports, memos, and correspondence
• Maintain confidentiality and accuracy in handling sensitive documents

4. Communication and Liaison

• Serve as a point of contact between Management Committee and external parties
• Relay messages and coordinate responses efficiently

5. Support to Management Committee / Administrative Manager

• Provide administrative support to Management Committee / Administrative Manager as needed
• Assist in event coordination and tracking deadlines
• Report to the Administrative Manager