Payroll & HR Executive

Innergy Consulting Pte.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

An international consulting firm in Singapore is seeking an experienced Payroll & HR Admin Executive. This role involves processing payroll, managing expat employment passes, and overseeing benefits administration. The ideal candidate should have 4-5 years of experience in payroll activities, a detail-oriented approach, and the ability to work independently in a fast-paced environment. This position plays a critical role in supporting the HR team and ensuring smooth operational functions.

Qualifications

• At least 4-5 years of experience handling outsource payroll.
• Experience in a fast-paced, international work setting.
• Ability to work autonomously and meticulously.

Responsibilities

• Processing payroll and related activities.
• Coordinating employment pass applications and renewals.
• Administering leave claims and employee benefits.

Skills

Attention to detail

Independent work

Communication skills

Tools

Workday

Job description

We are looking for an experienced and detail-oriented Payroll & HR Admin Executive for one of our international commodities clients. The position will play a key role in providing strong payroll & benefits operational support to the HR Team.

The ideal candidate would have at least 4-5 years of hands‑on experience in handling outsource payroll vendor in a fast paced and international work setting. He/she will be highly meticulous and is able to work independently and autonomously.

Responsibilities

Payroll

• Processing payroll and other payroll related activities (GL entries, bonus accruals, allocation reports, CPF reporting, etc)
• Update employee data to payroll vendor for payroll system
• Advise Accounts/Finance on payroll charging and reconciliation during month‑end closing
• Preparation of documentations in relation to payroll & compensation (e.g. final settlement letters, annual increment letters, ad‑hoc adjustment letters)
• Tax clearance for foreigners
• Annual income tax submission
• Tracking of guaranteed/deferred payments to ensure all payments are made
• Liaise with auditors with regards to payroll audit

Expat Management / Employment Pass Management

• Coordinate employment pass application/renewal/cancellation with vendor
• Verify invoices
• Liaise with vendor with regards to information required for tax clearance & annual tax submission
• Liaise with Global Mobility colleague on expats relocation expenses & submit to Treasury for processing
• Coordinate Tripartite Transfer Agreement sign‑off

Medical Management

• Contact point for medical management vendor
• Medical administration (e.g. informing medical management vendor with regards to staff movement, liaise with vendor with regards to annual renewal requirements, etc)

Benefits Administration

• Administration of leave claims (e.g. maternity, childcare leave, extended childcare leave, paternity leave)
• Tracking of employee benefits & pay via payroll (e.g. birthday, new born & newlywed)
• Address employee queries on benefits in coordination with benefits vendor

HR system

• Setting up and updating employee and organization data in Workday
• Compiling of salary survey data

Other Duties

• Preparation of employee contracts and ensure onboarding documents are completed by new hires
• Notification to IT & Admin for staff movement
• Preparation of ad‑hoc letters as requested by employees
• Processing and coordinating with Accounts on all HR‑related invoices
• Participate MOM Market Survey
• Administer intern, contract & temporary employees timesheet
• Administer per diem payment for overseas assignment / posting

We regret that only shortlisted candidates will be notified. Thank you for your understanding.