Partner Management Event Specialist B2B (12 months contract)

PERSOL; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading staffing and recruitment firm in Singapore is seeking an experienced Event Coordinator to manage end-to-end logistics for events like roadshows and training sessions. The ideal candidate has 3–5 years of event coordination experience, strong project management skills, and the ability to manage multiple projects simultaneously. Responsibilities include vendor management, budget tracking, and cross-functional coordination. This position offers an opportunity to work closely with various teams to deliver successful partner events.

Qualifications

• 3–5 years of experience coordinating events in B2B environments.
• Strong project management and organizational skills required.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Own end-to-end logistics for various partner events.
• Partner with Budget Administrator to manage contracts and invoices.
• Act as the execution lead for partner events.

Skills

Project management

Organizational skills

Financial systems navigation

Cross-functional collaboration

Customer-service mindset

Tools

Smartsheet

Job description

Key Responsibilities

• Own end-to-end logistics for 1:many partner events (e.g., roadshows, training sessions, enablement summits)
• Coordinate venue selection, contracts, catering, A/V, and materials (in‑person, virtual, or hybrid formats)
• Manage vendor relationships and ensure timely execution of deliverables
• Create and maintain detailed project timelines and checklists in Smartsheet or other planning tools
• Track RSVPs, manage attendee communications, and own onsite registration and follow‑up processes
• Ensure all event logistics are compliant with internal processes and brand standards

Financial & Operational Support

• Partner with the Budget Administrator to initiate and track POs, process invoices, and monitor spend against budget
• Ensure all contracts, SOWs, and vendor forms are completed and compliant
• Maintain documentation and event‑level financial records for audit‑readiness
• Enforce usage guidelines and proper classification for Partner‑to activities
• Ensure activities fall within approved Partner Management policy, with proper tracking and reporting

Cross‑Functional Coordination

• Act as the go‑to partner execution lead for PAMs for all 1:many To‑Partner events
• Work closely with Field Marketing to align on calendars, priorities, and partner expectations
• Interface with Partner Marketing to ensure consistency of messaging and alignment with broader initiatives
• Support timely updates in trackers, dashboards, and shared documentation for global visibility

Post‑Event Reporting & Feedback

• Gather partner feedback and event performance metrics
• Assist with post‑event surveys, attendance recaps, and learnings to improve future activations

Qualifications

• 3–5 years of experience coordinating events, preferably in B2B or partner‑facing environments
• Strong project management and organizational skills
• Ability to manage multiple projects simultaneously
• Ability to navigate financial systems and tools (POs, contracts, budget tracking)
• Familiarity with budget tracking, financial systems and tools (POs, contracts) and working with procurement/finance teams
• High attention to detail and ability to manage multiple tasks simultaneously
• Experience working cross‑functionally across marketing, finance, and operations teams
• Self‑starter with a customer‑service mindset and a strong sense of accountability

We regret that only shortlisted candidates will be notified.

EA License No. 01C4394 • RCB No. 200007268E

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [e-mail]. Please feel free to contact us if you have any queries.