Full Secretarial Support

SEARCH INDEX PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Japanese multinational company in Singapore is seeking a dedicated professional to provide comprehensive secretarial and administrative support to the Managing Director. The ideal candidate must be bilingual, with strong verbal and written communication skills, and able to read and type in Traditional Chinese. The role involves managing schedules, preparing reports, and liaising with internal staff and clients. Additional personal assistance to management may be required. The role offers a salary range of S$4,000 – S$4,500 with 12 days of annual leave.

Benefits

Annual Leave: 12 days

Variable bonus based on performance

Convenient walking distance to MRT Station

Qualifications

• Bilingual with strong verbal and written communication skills.
• Ability to read and type in Traditional Chinese for communication.
• Willing to travel occasionally.
• High level of professionalism and organisational skills.

Responsibilities

• Provide full-spectrum secretarial and administrative support to the Managing Director.
• Prepare and compile itineraries, reports, presentations, and business correspondence.
• Organise and coordinate meetings, preparing agendas and taking minutes.
• Liaise professionally with staff, suppliers, and clients.
• Provide personal assistance to top management as needed.
• Perform any other ad-hoc tasks assigned by the Director.

Skills

Bilingual with strong communication skills

Ability to read and type in Traditional Chinese

Organisational skills

Professionalism and discretion

Job description

REQUIREMENTS

• Bilingual. Strong verbal and written communication skills, with proficiency in both languages

• Ability to read and type in Traditional Chinese as required to communicate with China and Taiwan office

• Willing to travel when required once in a while

• High level of professionalism, discretion, and organisational skills.

JOB Duties & Responsibilities

• Provide full-spectrum secretarial and administrative support to the Managing Director, including flight bookings, accommodation arrangements, transportation coordination, and schedule management.

• Prepare and compile itineraries, reports, presentations, and business correspondence.

• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Liaise professionally with internal staff, external suppliers, and clients.

• Provide personal assistance to top management when required, such as grocery purchases and coordination of household maintenance.

• Perform any other ad-hoc tasks assigned by the Director.

JOB INFORMATION

• Japanese MNC
• Salary: S$4,000 – S$4,500
• Annual Leave: 12 days
• Working Hours: 9:00 am – 5:00 pm (Monday – Friday)
• Bonus: Variable bonus based on performance (no AWS)
• 10 mins walk shelter all the way from Circle Line Labrador Park MRT Station

Kindly send in your resume, we regret that only short-listed candidates will be contacted shortly.