Executive Assistant

Zouk Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading nightlife venue in Singapore is seeking an experienced PA/Executive Assistant to support the leadership team in a full-time capacity. Key responsibilities include calendar coordination, meeting management, and office administration. The ideal candidate will have 3-5 years of relevant experience, strong organisational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks effectively. This role offers a competitive salary, flexible working arrangements, and various employee benefits.

Benefits

Opportunity for professional development

Flexible working arrangements

Discounts on food and entertainment

Employee wellness initiatives

Qualifications

• Minimum 3-5 years' experience as a PA/EA, preferably in hospitality or entertainment.
• Excellent organisational, communication and interpersonal skills.
• Strong attention to detail and multitasking ability.
• Proficient in Microsoft Office suite.
• Adaptable with strong problem-solving skills.

Responsibilities

• Coordinate executives' calendars and arrange meetings.
• Prepare agendas and take detailed meeting minutes.
• Manage travel arrangements and bookings.
• Handle administrative tasks such as invoices and correspondence.
• Provide general office management support.
• Act as the first point of contact for stakeholders.
• Assist with ad-hoc projects and events.

Skills

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Problem-solving skills

Microsoft Office

Job description

About the role

We are seeking an experienced and proactive PA/Executive Assistant to join the team at Zouk Singapore, a leading entertainment and nightlife venue in the Clarke Quay region. In this full-time role, you will provide high-level administrative and organisational support to the company's leadership team, ensuring the smooth running of day-to-day operations.

What you'll be doing

1. Coordinating the executives' calendars, arranging meetings and appointments

2. Preparing agendas, taking detailed meeting minutes and following up on action items

3. Managing travel arrangements, including booking flights, accommodation and itinerary planning

4. Handling a variety of administrative tasks such as processing invoices, expenses and correspondence

5. Providing general office management support as needed

6. Acting as the first point of contact for internal and external stakeholders

7. Assisting with ad-hoc projects and special events as required

What we're looking for

1. Minimum 3-5 years' experience as a PA/EA, preferably in the hospitality or entertainment industry

2. Excellent organisational, communication and interpersonal skills

3. Strong attention to detail and the ability to multitask effectively

4. Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

5. Adaptable and able to work well under pressure to meet tight deadlines

6. Proactive problem-solving skills and a collaborative mindset

7. Familiarity with local business etiquette and customs

What we offer

At Zouk Singapore, we are committed to providing a rewarding and dynamic work environment. In addition to a competitive salary, you will enjoy a range of benefits including:

1. Opportunity for professional development and growth

2. Flexible working arrangements and a healthy work-life balance

3. Discounts on food, drinks and entertainment at our venues

4. Employee wellness initiatives and social activities

About us

Zouk Singapore is a world-renowned nightclub and entertainment complex located in the heart of Clarke Quay. Since its inception in 1991, Zouk has been at the forefront of the local nightlife scene, offering cutting-edge music, innovative cocktails and unforgettable experiences. Our vibrant and inclusive culture attracts a diverse clientele, making Zouk a true icon of Singapore's nightlife industry.

If you are excited about this opportunity and believe you have the skills and experience to thrive in this role, we encourage you to apply now.