PA and Secretary to Head

Success Human Resource Centre Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent recruitment agency in Singapore is looking for a Secretary or Personal Assistant to provide comprehensive administrative support. The role involves managing schedules, mentoring administrative staff, and ensuring efficient office operations. Candidates should have at least 10 years of experience in a secretarial role within an MNC and be proficient in Microsoft Office. This full-time position offers a salary up to $6000, with a working schedule from Monday to Friday, 9 am to 6 pm.

Qualifications

• At least 10 years of experience in a secretarial or administrative role.
• Experience in a multinational corporation is required.

Responsibilities

• Manage calendar and meetings for the Head.
• Serve as the point of contact for administrative staff.
• Coordinate travel arrangements and maintain office supplies.

Skills

Proficiency in Microsoft Office Suite

Strong interpersonal skills

Mentoring or managing a team

Education

Diploma or degree in Business Administration or Office Management

Job description

Permanent. Up to $6000. Mon to Fri: 9am–6pm. Jurong East / Ang Mo Kio.

The Secretary or Personal Assistant is responsible for providing comprehensive secretarial and administrative support to ensure efficient operations of the office. In addition, this role serves as the central point of contact (POC) for all administrative staff, overseeing their terms of reference and coordinating replacements where needed. The role requires an organized, proactive, and people-centric individual who can function as the "pillar" of the administrative team, fostering a supportive and well-coordinated environment. The Secretary or Personal Assistant also supports business operations by ensuring seamless administrative processes and alignment with organizational goals.

Responsibilities:

Secretarial Duties

• Manage the calendar, appointments, and meetings for Head.
• Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Maintain confidentiality of sensitive information and documents.

Admin Support Duties

• Serve as the POC for all administrative staff, providing guidance, support, and mentorship.
• Develop, document, and maintain the terms of reference (TOR) for all administrative roles.
• Coordinate the onboarding, training, and development of administrative staff to ensure consistency in performance and expectations.
• Oversee and arrange for replacement of administrative staff during absences or transitions, ensuring smooth continuity of operations.
• Facilitate communication between administrative staff and other business units to address queries and resolve issues promptly.
• Review and streamline administrative processes to improve efficiency across the team.

Business Support

• Assist in monitoring and reporting on administrative budgets and expenses.
• Support Head in tracking key deliverables and following up on action items.
• Collaborate with other business units to ensure alignment of administrative activities with business needs.
• Provide logistical support for business meetings, workshops, and strategic initiatives.

Office Administration

• Maintain and order office supplies, ensuring availability for daily operations.
• Assist in organizing company events, workshops, and team-building activities.
• Support the implementation of policies and procedures related to administrative tasks.
• Act as the primary contact for facilities management and ensure office equipment is well-maintained.

Duration:

• Permanent
• Up to $6000

Location:

• Jurong East / Ang Mo Kio

Working hours:

• Mon to Fri: 9am – 6pm

Requirements:

• Diploma or degree in Business Administration, Office Management, or a related field.
• At least 10 years of experience in a secretarial or administrative role and must have worked in an MNC before.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with a proven ability to work effectively in a team-oriented environment.
• Experience in mentoring or managing a team of administrative professionals is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred).

[e-mail](Reg No:R1332758)

Please ensure that applications sent through email areno bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd(EA License Number:97C4832)