Operations & Sales Support Executive (Marine)

SEAWAVE MARINE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A marine operations company based in Singapore is seeking an Operations Admin Executive to assist in daily operational and administrative functions. The ideal candidate will have 1–3 years of experience in admin or logistics, attention to detail, and proficiency in Microsoft Office. Key responsibilities include preparing quotations, maintaining records, and ensuring timely delivery. This role offers the opportunity to work in a dynamic marine environment, supporting logistics and service coordination.

Qualifications

• 1–3 years of relevant experience in admin, logistics, or operations.
• Ability to handle multiple tasks efficiently.
• Familiarity with marine spare parts or service documentation is an advantage.

Responsibilities

• Prepare and process quotations, POs, delivery notes, invoices, and packing lists.
• Coordinate with suppliers and customers to ensure timely delivery.
• Maintain organized records for sales, service jobs, and shipments.
• Support vessel service coordination.
• Assist in stock management and documentation filing.
• Perform general administrative duties as required.

Skills

Attention to detail

Communication skills

Teamwork attitude

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Position Overview

We are seeking a detail-oriented and responsible Operations Admin Executive to support our daily operational and administrative functions. The ideal candidate will assist in coordinating sales orders, logistics, and service activities to ensure smooth end-to-end operations.

Key Responsibilities

• Prepare and process quotations, purchase orders (POs), delivery notes, invoices, and packing lists.
• Coordinate with suppliers, customers, and internal teams to ensure timely delivery and documentation.
• Maintain organized records for sales, service jobs, and shipments.
• Support vessel service coordination (e.g. arranging technicians, tracking service reports).
• Assist in stock management, documentation filing, and system updates.
• Perform general administrative duties such as scheduling, reporting, and supporting management when required.

Requirements

• At least 1–3 years of relevant experience in admin, logistics, or operations (marine/industrial field preferred).
• Strong attention to detail and ability to handle multiple tasks efficiently.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication skills and teamwork attitude.
• Familiarity with marine spare parts or service documentation will be an advantage.