Operations & Sales Support Executive (Marine)

SEAWAVE MARINE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A marine service company in Singapore is seeking an Operations Admin Executive to support daily operations and administration. The ideal candidate will handle logistics coordination, prepare quotations, and maintain records for service jobs. Requirements include 1-3 years of experience in admin or operations, proficiency in Microsoft Office, and strong attention to detail. This role is crucial for ensuring smooth end-to-end operations and may involve stock management and general administrative duties.

Qualifications

• 1–3 years of relevant experience in admin, logistics, or operations.
• Strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Prepare and process quotations, POs, delivery notes, invoices, and packing lists.
• Coordinate with suppliers, customers, and internal teams for timely delivery.
• Maintain organized records for sales, service jobs, and shipments.
• Support vessel service coordination and documentation.
• Assist in stock management and system updates.
• Perform general administrative duties as needed.

Skills

Attention to detail

Ability to handle multiple tasks

Communication skills

Teamwork attitude

Tools

Microsoft Office

Job description

Position Overview

We are seeking a detail-oriented and responsible Operations Admin Executive to support our daily operational and administrative functions. The ideal candidate will assist in coordinating sales orders, logistics, and service activities to ensure smooth end-to-end operations.

Key Responsibilities

• Prepare and process quotations, purchase orders (POs), delivery notes, invoices, and packing lists.
• Coordinate with suppliers, customers, and internal teams to ensure timely delivery and documentation.
• Maintain organized records for sales, service jobs, and shipments.
• Support vessel service coordination (e.g. arranging technicians, tracking service reports).
• Assist in stock management, documentation filing, and system updates.
• Perform general administrative duties such as scheduling, reporting, and supporting management when required.

Requirements

• At least 1–3 years of relevant experience in admin, logistics, or operations (marine/industrial field preferred).
• Strong attention to detail and ability to handle multiple tasks efficiently.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication skills and teamwork attitude.
• Familiarity with marine spare parts or service documentation will be an advantage.