Operations Executive

YARA ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading regional logistics firm in Singapore is searching for an Operations Executive (Bulk & Container) to oversee shipping and operational support. The successful candidate will manage documentation for container and bulk shipping while ensuring effective communication with various stakeholders. Proficiency in ERP systems like SAP and strong negotiation skills are essential for this role. The position requires analytical abilities to avoid operational bottlenecks, making it critical for candidates to have a solid background in logistics.

Qualifications

• Experience in shipping and operational support.
• Ability to handle shipping documentation.
• Familiarity with ERP systems such as SAP.

Responsibilities

• Manage operational and shipping documentation for bulk and container cargo.
• Coordinate communication with vendors and customers for shipments.
• Support financial reporting during month-end and year-end closing.

Skills

Negotiation

Charter

Microsoft Office

Microsoft Excel

Inventory

ERP

Data Governance

Tanker

Trade Finance

SAP

Freight

Job description

Roles & Responsibilities

The Operations Executive (Bulk & Container) is responsible for the shipment and delivery, and operational supportand issue.

Build relationships within the company and with various stakeholder (Vendor, Customer) coordinating efficient supply of Yara products to markets in Asia‑Pacific region based on business plan and market developments.

Responsibilities

• Full spectrum of container / dry bulk / tanker vessel operational & shipping documentation
• Laytime settlement with da desk, vendor, Yara maritime logistic and customers.
• Analyses load and discharge rate per vessel to avoid demurrage.
• Compute formulae purchase & sale pricing for container, dry bulk, tanker vessel.
• Handle communication & coordination with commercial / market, vendors, Yara maritime logistic and customers on execution on container, dry bulk, tanker shipment.
• Work closely with vendors, traders, Yara maritime logistic and customers on shipment communication to ensure smooth operations flow.
• Communicate, coordinate with Yara maritime logistics (YML) on spot vessel freight inquiry, charter party, cargo nomination, vessel nomination and marine issue related.
• Draft sales & purchase contracts, addendum, service agreement and/or relevance agreement.
• Execute order placements, daily communication with vendor, buyers, forwarder, and shipping line for all cross‑trade shipments.

Serves as team coverage

• Handles monthly and year end book closing to ensure reporting to closing coordinator within cut‑off time.
• Review month end closing profit and loss, accrual report and post inventory.
• Communicate & coordinate with planning team for volume allocation, transfer, demand, cancellation, diversion etc.
• Initiate credit limit risks assessment with commercial and finance.
• Set up IDD, vendor, service provider, buyer and product new creation on master data governance channel.
• Process stock in / out, billing, create debit / credit notes, accrue expenses in ERP (SAP).
• Set up provision in SAP, commission and rebate for month end / year end closing for shipments.
• Communicate & coordinate with product quality team, market on quality claim settlement.
• Coordinate and get approval with trade finance bank on confirmation rate, discounting rate etc.
• Compile audit documents and provide right information to finance.
• Follow up on account receivable & payable with buyer / vendor and finance department.
• Support front office on market requirements and after‑sale requirements negotiation of letter of credit, document against payment or document against acceptance.
• Electronic filing of communications.
• Attend to other adhoc duties, projects as and when assigned.

Tell employers what skills you have

• Negotiation
• Charter
• Microsoft Office
• Microsoft Excel
• Inventory
• ERP
• Data Governance
• Tanker
• Trade Finance
• SAP
• Freight`