Operations Assistant (Plastics Resin)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-known trading company in Singapore is seeking an Operations Assistant for its plastics department. This role involves coordinating logistics, managing shipping documents, and supporting sales personnel. The ideal candidate will hold a diploma in Logistics or a related field and have at least 2 years of experience in import/export operations. Strong proficiency in Excel and familiarity with shipping documentation are required. The position offers AWS and variable bonuses based on individual performance.

Benefits

Annual Wage Supplement (AWS)

Variable bonus

14 days Annual Leave

14 days Medical Leave

Qualifications

• Minimum 2 years of relevant import and export operational coordination experience.
• Familiar with shipping documentation and international trade terms.
• Able to work independently and as part of a team.

Responsibilities

• Provide logistics support and coordinate with Sales and logistics teams.
• Process order and shipping documentation with suppliers and forwarders.
• Schedule and manage inbound and outbound shipments.
• Maintain accurate records of shipping and inventory activities.

Skills

Logistics coordination

Shipping documentation

Excel proficiency

Customer service

Teamwork

Education

Diploma in Logistics, Supply Chain Management, Business Administration

Job description

Job Title: Operations Assistant (Plastics Resin)
Reference No.: 36819

Our client, a well‑known trading company, is currently looking for an Operations Assistant for the plastics department.

Reporting to: GM or Assistant GM
Products: Plastic resins (raw materials)

Responsibilities

• Provide logistics support and work closely with Sales personnel and counterpart logistics teams to achieve departmental goals and targets.
• Coordinate order and shipping documentation processing with suppliers, forwarders, and logistics counterparts.
• Schedule and manage inbound and outbound shipments, ensuring smooth coordination with customers, suppliers, and forwarders.
• Liaise with customers and forwarders to ensure timely delivery and collection of goods from the warehouse.
• Review draft shipping documents (e.g., B/L, Form D, Form E, etc.) from suppliers/forwarders and prepare accurate shipping documentation (invoice, packing list, delivery order, etc.) for customers.
• Monitor inventory levels, ensuring product availability for delivery/shipment, and support quarterly or annual stock counts and audits.
• Maintain accurate records of shipping/receiving activities, inventory movements, and order status updates.
• Prepare regular internal reports, including delivery schedules, inventory status, and shipment progress.
• Ensure proper filing, accessibility, and compliance of all shipping documentation with company policies.
• Support payment processes by:
  • Sending reminders to customers for payment due dates and ensuring timely collection.
  • Coordinating timely payment arrangements to third parties such as suppliers and forwarders.
• Assist Sales personnel with customer service support and perform other ad‑hoc tasks as required.

What you will receive

• AWS
• Variable bonus (Depending on Company & Individual's performance, average 2 to 3 months of VB)
• Annual Leave: 14 days
• Medical Leave: 14 days

Requirements & Preferences

• (Must) Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• (Must) 2 years of relevant import and export operational coordination for containment shipment.
• (Must) Familiar with shipping documentation (e.g., Bill of Lading, Form D/E, invoice, packing list, delivery order) and international trade terms (Incoterms).
• (Must) Able to work independently and as a team when required.
• (Must) Strong proficiency in Excel for daily usage (Vlookup, Pivot Table).
• (Advantageous) Has any experience in plastics products.

We regret that only shortlisted candidates will be notified.