Senior Operations Admin Officer

CHANG CHENG GROUP PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent food & beverage company in Singapore is seeking an Operations Admin Officer to provide administrative support and ensure efficient operations. The ideal candidate will have at least 2 years of relevant experience in the F&B industry, strong organizational skills, and proficiency in Microsoft Office applications. Responsibilities include preparing and renewing licenses, liaising with external parties, data management, and assisting on various operational duties. Join a dynamic team focused on delivering excellence in service.

Qualifications

• Minimum 2 years of relevant experience in operations admin or administrative roles within the F&B industry.
• Detailed and meticulous in approach to tasks.
• Strong communication and interpersonal skills.

Responsibilities

• Support the Operations Admin Manager with assigned tasks.
• Provide administrative support to Division/Operation Managers.
• Prepare and check License Agreements; facilitate signatories.
• Assist with renewal and cancellation of licenses and permits.
• Input data accurately into the system and update records.

Skills

Strong organizational skills

Communication skills

Multi-tasking skills

Attention to detail

Ability to work in fast-paced environment

Education

Minimum Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Operations Admin Officer

• Report to and support the Operations Admin Manager in carrying out any tasks assigned for the Divisions
• Work closely with the Division/Operation Managers to provide administrative support
• Checking and preparation of License Agreements; facilitation for signatories
• Drafting letters to tenants, landlords, authorities, and vendors etc.
• Liaise with external parties such as landlords, authorities, vendors, lawyers as required
• Application, renewal, and cancellation of licences and permits timely, including follow‑up on the required documentations (such as for SFA, NEA/ECC, Liquor, Tobacco, Change of Use where required etc.)
• Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry
• Accurate input of data into system and updating of records
• Assist in tenants’ operations/administrative matters when required
• Checking for spring cleaning closure and/or renovation of stalls/outlets to inform
• Completion of forms for submission of requests
• Checking and processing of invoices for signatories, liaising with vendors/suppliers for invoicing issues
• Scheduling of appointments and meetings when necessary
• Meeting attendance and minutes taking where required
• Inventory issuance and stock take
• Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.)
• Perform menu and listing updating
• Dissemination of emails, letters, and other information to departments
• Compilation/ consolidation of data and information
• Maintain accurate and up‑to‑date upkeep of records in system
• Ensure proper scanning and filing of documentations
• Assist on insurance‑related matters
• Preparation duties for festive season or events
• Cover reception duties when required
• Other ad‑hoc duties as assigned

Qualifications

• Minimum Diploma
• At least 2 years of relevant experience in operations admin or administrative roles within the F&B industry
• Strong organizational and multi‑tasking skills
• Detailed and meticulous
• Proficient in Microsoft Word, Excel and PowerPoint
• Excellent communication and interpersonal skills
• Ability to work in a fast‑paced environment and adapt to changing priorities