Operations Admin Executive

Keaworld; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Operations Admin Executive to join their Product Development Team. This role is pivotal in supporting administrative and operational functions, focusing on documentation, file management, and collaboration with cross-functional teams. You will be responsible for maintaining product documentation, managing files, and ensuring quality standards during sample inspections. If you thrive in a fast-paced environment and possess strong multitasking abilities, this is an excellent opportunity to contribute to a mission of delivering high-quality products for families worldwide. Join a growing team and make a difference!

Qualifications

• 2+ years of experience in operations or administration is required.
• Strong multitasking and attention to detail are essential.

Responsibilities

• Assist in creating and managing product documentation and files.
• Collaborate with teams to gather product requirements and ensure quality.

Skills

Multitasking

Attention to Detail

Communication Skills

Customer-Centric Mindset

Tools

Microsoft Office Suite

Job description

Join our team at KeaBabies as an Operations Admin Executive in our Product Development Team!

As a vital member of our product development team, you'll play a crucial role in supporting administrative and operational functions. Your responsibilities will revolve around documentation, file management, and facilitating collaboration among cross-functional teams.

Key Responsibilities:

• Assist in creating and maintaining detailed product documentation, including specifications and requirements.
• Organise and manage product-related files for easy retrieval and accessibility.
• Support with documentation, ad hoc administrative duties, and data entry tasks with precision.
• Document accurate product measurements and specifications, reporting to the team lead as needed.
• Create barcodes and labels for products, maintaining files for factory productions.
• Collaborate closely with the product development team and other departments to gather and document product requirements for listings and images.
• Manage sample tracking, organization, dispatch, and conduct thorough inspections to verify quality standards.
• Execute the re-order process efficiently, including sending purchase orders and checking invoices.
• Assist with other administrative tasks within the product development department, such as calendar/meeting coordination and office supplies management.

Requirements:

• Minimum 2 years of working experience in operations or administration.
• Strong multitasking abilities, with meticulous attention to detail and a commitment to minimizing mistakes.
• Ability to prioritize tasks and thrive in a fast-paced environment.
• Excellent communication skills and a customer-centric mindset.
• Proficient in Microsoft Office Suite and other relevant software.

Join us at KeaBabies and contribute to our mission of providing high-quality products for families worldwide. Apply now to be part of our growing team.