Operation Manager

Helius; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A dynamic tech company in Singapore is seeking an Administrative Coordinator to enhance onboarding experiences and manage various administrative tasks. Responsibilities include conducting orientation sessions, supporting project resource allocation, and maintaining vendor relationships for office events. The ideal candidate should excel in time management, possess excellent communication skills, and be proficient in Google Suite. This role is essential in creating a high-performing culture while ensuring smooth operational processes.

Qualifications

• Experience in an administrative or coordination role in a tech or creative agency environment.
• Ability to manage multiple tasks in a fast-paced environment.
• Proven ability to work independently and in a team-oriented environment.

Responsibilities

• Conduct new hire orientation sessions for consistent onboarding.
• Create and maintain a high-performing culture.
• Support project assignments in the people management system.
• Prepare weekly reports on timesheets and utilization trends.
• Manage vendor relationships for office events.
• Assist with travel arrangements and visa liaising.

Skills

Excellent time management skills

Strong follow-up skills

Attention to detail

Strategic planning skills

Excellent verbal communication skills

Excellent written communication skills

Proficiency in Google Suite

Job description

• Partner with Talent team in APAC to conduct new hire orientation sessions to ensure a consistent onboarding experience for all new hires.
• Support in creating and maintaining a high-performing culture.

Partnering with Global Ops and Resource Management

• Partner with RM to support and assign projects with appropriate resources promptly and accurately in our people management system.
• Prepare and maintain a database of the engineers’ core skillsets and specialisms.

Reporting

• Prepare a variety of weekly reports on timesheets and utilization trends.
• Provide accurate forecasts of upcoming capacity and project pipeline.

Workplace Operations

• Vendor management for celebration or office events (payment via Amex etc),
• Assisting with travel arrangements by liaising with Vietnam Immigration on Visas and recommended hotel / car service for travelers.
• Tracking and supporting visitors in the office space with access etc needed.
• Inventory control of our Swag received from Singapore.

What we’d like to see.

• Experience in an administrative or coordination role in a tech or creative agency environment, or other similar role.
• Someone who can take on multiple tasks in a fast-paced environment. This means excellent time management skills, strong follow-up and an attention to detail, all with minimal direction.
• Strategic, forward thinking planning skills.
• Proven ability to work independently and in a team-oriented matrix environment, with excellent verbal, interpersonal, and written communication skills.
• Excellent verbal and written communication skills.
• Excellent computer skills with a high proficiency in Google Suite (docs, sheets, etc.)
• Ability to handle sensitive and confidential information.