Office Manager

UAE Singapore Business Council; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A business association in Singapore is seeking an experienced administrative support staff to assist the Director and Head of Secretariat. Responsibilities include managing a membership database, handling finance duties, and organizing events. Ideal candidates will have a Diploma/Degree in Business Administration and at least 3-5 years of relevant experience. Strong MS Office skills and the ability to work independently are essential. The role offers a base salary starting at $3,500, which is negotiable.

Benefits

Comfortable co-working space

Complimentary breakfast and coffee

18 days annual leave

Qualifications

• More than 3 to 5 years of working experience in general administrative management is preferred.
• Previous experiences in office administration, membership, finance or events are advantageous.

Responsibilities

• Support the Director and Head of Secretariat in various responsibilities.
• Conduct communication with members and strategic partners.
• Prepare weekly payments and monthly staff payroll.
• Assist in preparing and executing UAESBC events.

Skills

Strong proficiency in MS Outlook

Strong written and oral communication skills

Ability to work independently

Multi-tasking and prioritization

Basic knowledge of social media

Education

Diploma/Degree in Business Administration

Job description

About UAESBC

We are a business association registered in Singapore since 2018. The UAESBC aims to promote, support and enhance the development of commerce and business initiatives between the United Arab Emirates (UAE) and Singapore.

Our mission is to create awareness of investment and business opportunities in different sectors of the UAE through the organising of quarterly talks, workshops and seminars and business delegations.

What we provide

• Comfortable, friendly co-working space environment with complimentary breakfast and barista-made coffee.
• Annual leave - 18 days
• Salary Expected - $3,500 (negotiable depending on qualifications and capabilities)

Job Description

1. Working directly with the Director and Head of Secretariat, you will support them, Chairman and the Office Bearers of UAESBC in the overall administrative, financial, events and other responsibilities of the Council.
2. Record, update and organise the UAESBC membership database from time to time.
3. Conduct communication with members, potential members, strategic partners and other relevant agencies in a polite and professional manner.
4. Conduct basic finance duties, including receiving and transfer of payments, issuance and reminders of receipts and invoices, filing of supporting paperwork for audit purposes, etc.
5. Prepare weekly payments/ claims for the Office Bearers’ approval.
6. Prepare monthly staff payroll, leave management and letter of offers, updating CPF ezpay.
7. Proper filing of monthly claims, credit cards bills and expenses in the folder and forward the folder to outsource accountant for monthly closing of accounts.
8. Efficiently organise, schedule and maintain the internal and external calendar of meetings, events and other activities of the Council.
9. Assist in the operational preparation and execution of all aspects of UAESBC events including administrative, logistics, publicity and reporting.
10. General office duties and any other responsibilities as assigned.

Qualifications

• Diploma/Degree in Business Administration with more than 3 to 5 years of working experience in general administrative management is preferred.
• Strong proficiency in MS Outlook and MS Office. Strong written and oral communication skills.
• Ability to work independently, multi-task, prioritise and execute efficiently in a fast-paced environment.
• Love to meet and interact with people.
• Basic knowledge of social media posts and online meeting platforms i.e. ZOOM, MS Team
• Previous experiences in office administration, membership, finance or events are advantageous.

Interested candidates, please send your resume to [e-mail] and cc to [e-mail]