OFFICE AND SAFETY ADMINISTRATOR

ECU-WORLDWIDE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and operations company in Singapore is looking for an Office Administrator to manage office safety, compliance, and administrative tasks. Responsibilities include implementing safety policies, coordinating vendor services, and providing basic IT support. Candidates should have a diploma in Business Administration or a related field, strong organizational skills, proficiency in Microsoft Office, and good communication abilities. This role is essential in maintaining a functional and safe office environment.

Qualifications

• Diploma in Business Administration or relevant field.
• Proficient in Microsoft Office tools.
• Strong communication and interpersonal skills.

Responsibilities

• Ensure compliance with safety policies through audits and training.
• Manage office supplies and provide administrative support.
• Liaise with vendors for service quality and invoice processing.
• Provide basic IT support and maintain IT inventory.
• Assist with travel arrangements and related documentation.

Skills

Strong organizational skills

Multitasking skills

Good interpersonal skills

Communication skills

Microsoft Office proficiency

Education

Diploma in Business Administration or related field

Job description

Job Summary

To ensure a safe, efficient, and well-organized office environment while supporting key administrative functions including office support, vendor coordination, IT assistance, and travel arrangements.

Key Responsibilities

Office Safety & Compliance

• Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.
• Maintain records of safety checks and incident reports.
• Ensure safety equipment and signage are up to date and compliant with local regulations.

Office Administration & Support

• Manage office supplies
• Provide general administrative support
• Organize and coordinate internal events and activities
• Maintain cleanliness and functionality of the office space in coordination with service providers.

Vendor Management

• Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.
• Review and process vendor invoices and contracts.
• Maintain a vendor contact list

IT & Equipment Coordination

• Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.
• Coordinate with internal helpdesk team & external IT support vendors when necessary.
• Maintain inventory of IT assets and equipment.

Travel & Logistics Support

• Assist in booking travel arrangements such as flights, accommodation, and transportation when require.
• Support visa and travel document applications where necessary.

Requirements

• Diploma in Business Administration or Office Management or Workplace Safety or Health, Computer and Science or related field.
• Strong organizational and multitasking skills.
• Good interpersonal and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Interest in office operations, safety practices, and administrative work.
• Team player with a positive attitude and willingness to learn.