Office Administrator

DCSS TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology company in Singapore is looking for a meticulous Office Administrator to manage administrative tasks effectively. Responsibilities include preparing invoices, managing the CRM system, and providing support for daily office operations. The ideal candidate should have strong organizational skills, advanced Excel proficiency, and at least 1-3 years of experience in a similar role. This position offers a competitive salary and professional development opportunities, with standard benefits included.

Benefits

Competitive salary

Opportunities for professional development

Standard benefits including medical coverage

Qualifications

• 1-3 years of experience as an Office Administrator or in a similar role.
• Able to manage the CRM system effectively.
• Strong skills in data analysis and report preparation.

Responsibilities

• Issue invoices accurately to customers.
• Maintain customer records in the CRM.
• Perform general office administrative tasks.
• Provide administrative support including data entry and report preparation.
• Handle incoming inquiries via phone, email, or in-person.
• Maintain office equipment and ensure a tidy workspace.
• Assist with basic HR functions, if required.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Office

Communication skills

Education

Diploma or degree in Business Administration

Tools

Microsoft Excel (advanced)

Job description

Job Summary

We are seeking a meticulous and organized Office Administrator to join our team at DCSS Technology in Singapore. In this role, you will handle essential administrative tasks, including issuing invoices to customers, managing our CRM system, and supporting day-to-day office operations. The ideal candidate is detail-oriented, proficient in Microsoft Office (with advanced Excel skills), and thrives in a collaborative on-site environment.

Key Responsibilities

• Prepare and issue invoices to customers accurately and timely, ensuring compliance with company policies and tracking payments.
• Manage and update the CRM system to maintain customer records, track interactions, and generate reports as needed.
• Perform general office administrative tasks, such as managing correspondence, scheduling meetings, organizing files, and coordinating office supplies.
• Provide administrative support to team members, including data entry, report preparation, and assisting with travel or event arrangements.
• Handle incoming inquiries via phone, email, or in-person, directing them to the appropriate personnel.
• Maintain office equipment and ensure a tidy, efficient workspace.
• Assist with basic HR functions, such as onboarding documentation or employee records, if required.
• Other ad-hoc duties as assigned to support the team's operational needs.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role (1-3 years preferred).
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite, with advanced knowledge of Excel (e.g., formulas, pivot tables, data analysis).
• Good communication skills, both written and verbal, with the ability to interact professionally with customers and colleagues.
• Diploma or degree in Business Administration, Secretarial Studies, or a related field.
• Ability to work on-site full-time in Singapore.

What We Offer

• Competitive salary commensurate with experience.
• Opportunities for professional development in a dynamic tech environment.
• Standard benefits including annual leave, medical coverage, and CPF contributions.

How to Apply

Interested candidates should submit their resume outlining their relevant experience. Only shortlisted applicants will be contacted.