Office Administrator

APAR TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic technology company based in Singapore is seeking an experienced Office Administrator to handle administrative and accounting responsibilities. The ideal candidate will have at least 5 years of experience in office management and possess strong organizational and interpersonal skills. Responsibilities include managing office supplies, providing operational support, and handling accounting functions. A diploma/degree and proficiency in MYOB and Microsoft Office are preferred. Join a vibrant team and contribute to creating an efficient office environment.

Qualifications

• Minimum of 5 years’ experience in office management or administrative support role.
• Strong technical skills in software usage.
• High attention to detail and accuracy.

Responsibilities

• Handle office administration and provide operational support.
• Responsible for accounting activities, including AP & AR processes.
• Manage and co-ordinate with cleaners and organize office supplies.

Skills

Office management experience

Interpersonal skills

Communication skills

Technological skills

Organizational skills

Adaptability

Education

Diploma/degree

Tools

MYOB

Microsoft Office

Mac computer operation

Job description

Office Administrator

Reception/Admin responsibilities :

1. Working with the Director and senior management you will be able to maintain highest levelof confidentiality.
2. Handle all aspects of office administration and provide operational support.
3. Front desk - answer phone and welcome visitors etc.
4. Manage and co-ordinate with cleaners.
5. Timely planning and ordering office supplies (stationeries and pantry items).
6. Arrange layout of daily pantry supplies for staff (snacks, fruit, plates etc).
7. Manage courier service.
8. Order monthly staff lunch.
9. Plan external team events like end of year dinner.
10. Manage staff gifts/flowers etc for new born kids etc.
11. Arrange and liaise with supplier/ vendor/ contractor for office repair and maintenance
12. Apply for building access for office repairs/maintenance activities.
13. Liaising with building management on general issues.
14. Co-ordinate gym benefits and making monthly payments.
15. Process and enter expense claims for senior management.
16. Process expenses for employees.
17. File purchase orders for office purchases.
18. Office asset tracking.
19. Assist in yearly office audit.
20. Coordinate and book travel and accommodation arrangements.
21. Maintaining a proper filing system (scan documents and file such as NDAs, contracts).

1. Help with any ad-hoc miscellaneous tasks.

Accounts responsibilities:

1. Responsible for the overall accounting activities, including AP & AR processes and reconciliation, GL reconciliation and GL posting
2. Ensure timely and accurate month end closing
3. Liaise with external auditors, banks
4. Raise invoices, updating payment records, schedule payments and banking errands
5. Perform other accounting tasks as assigned.
6. Maintaining a proper accounting & filing system.
7. Maintain Fixed assets register.

Required Skills:

• Minimum of 5 years’ experience in office management or administrative support role.
• Diploma/degree preferred.
• Experience in MYOB
• Purchase order process experience – good to have.
• Strong organizational, interpersonal and communication skills.
• Strong technical skills and experience in Microsoft Office and Mac computer operation.
• Good organization and time management skills with high attention to detail andaccuracy.
• Good team player outlook, adaptable and flexible to changing requirements.
• An approachable nature with a fun and out-going outlook!

EA License No: 11C4879 / Registration ID : R1218583

Apar Technologies Pte Ltd, Singapore