Office Administrative Assistant

Exfuland Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A professional services firm in Singapore is seeking an Office Administrative Assistant to enhance operational efficiency. This role involves maintaining the office environment, managing administrative tasks, and representing the company’s professional image. Key responsibilities include managing supplies, organizing meetings, assisting with HR tasks, and providing front desk support. Ideal candidates are detail-oriented and possess strong skills in Microsoft Office. Relevant experience is preferred, but outstanding fresh graduates are also encouraged to apply.

Qualifications

• 1+ years of relevant experience preferred, outstanding fresh graduates welcome.
• Detail-oriented with strong logical thinking and multi-tasking abilities.
• Professional appearance and outgoing personality.

Responsibilities

• Maintain the office environment and manage office supplies.
• Assist in drafting and managing official documents and files.
• Organize internal meetings and handle business travel arrangements.
• Answer calls, greet visitors, and handle hospitality tasks.
• Assist with staff attendance tracking and onboarding procedures.
• Complete ad-hoc assignments as directed.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Fast typing speed

Business writing skills

Coordination and teamwork skills

Job description

Job Summary

We are seeking a meticulous, responsible, and communicative Office Administrative Assistant to join our team. As a cornerstone of our operations, you will be responsible for maintaining the day-to-day efficiency of the office, providing administrative support across departments, and serving as the primary representative of our company’s professional image.

Core Responsibilities

• Daily Administration: Maintain the office environment, manage the procurement of office supplies, handle incoming/outgoing mail and express deliveries, and manage fixed asset registration.
• Document Management: Assist in drafting, printing, and binding official documents and meeting minutes; oversee the systematic classification and archiving of files.
• Meetings & Travel: Assist in organizing internal meetings, annual galas, or team-building activities; manage business travel arrangements (flights and hotels) for employees.
• Front Desk & Reception: Answer inquiry calls, greet and guide visitors, and handle hospitality tasks such as serving tea/water.
• Attendance & HR Support: Assist with staff attendance tracking, onboarding procedures, and provide basic human resources support.
• Ad-hoc Tasks: Complete other temporary assignments as directed by leadership.

Requirements

• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint); fast typing speed and basic business writing skills.
• Professionalism: Detail-oriented with strong logical thinking and multi-tasking abilities; punctual and reliable.
• Communication: Professional appearance, outgoing personality, with excellent coordination and teamwork skills.
• Preferred Qualifications: 1+ years of relevant experience is preferred (outstanding fresh graduates are also welcome to apply).