Mechanical Operation Executive

WESMECH ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is looking for an Executive to manage and coordinate work processes. The role involves handling fault reports, preparing quotations, and supervising repair works. The ideal candidate should have strong communication and organizational skills, be proficient in MS Office, and work independently. Competitive salary and benefits offered.

Qualifications

• Must possess strong communication and organizational skills.
• Able to work independently and manage multiple tasks.
• Proficiency in MS Office is essential.

Responsibilities

• Respond to fault reports and job requests promptly.
• Source quotations from suppliers and subcontractors.
• Prepare detailed quotations and manage PO issuance.
• Coordinate timely delivery of materials and services.

Skills

Strong communication skills

Organizational skills

Ability to work independently

Proficiency in MS Office

Job description

Job Description: We are seeking a dedicated and detail-oriented Executive to join our team. The ideal candidate will manage and coordinate the general work processes, ensuring efficient execution of tasks from fault reporting to work completion.

Key Responsibilities

• Respond to fault reports, site survey requests, and job requests promptly.
• Obtain relevant information from site in-charges to assess the situation accurately.
• Determine if defects fall under the cost cap and proceed accordingly.
• Source quotations from suppliers and subcontractors for required works.
• Prepare and submit detailed quotations to client within the stipulated timeline.
• Manage purchase order (PO) issuance and verify documentation.
• Develop and submit Risk Assessment Plans (RAP), Permit to Work (PTW), and related documents.
• Obtain multiple quotations from suppliers and subcontractors to ensure competitive pricing.
• Collaborate with the HQ management for approval of procurement processes.
• Submit approved supplier/subcontractor quotations to the Procurement Department.
• Ensure supplier/subcontractor credit terms align with company policies.
• Coordinate and arrange timely delivery of materials and services with suppliers/subcontractors.
• Supervise and ensure proper completion of repair/replacement works.
• Prepare and submit final costing with necessary documentation, including Certificates of Completion (COC).
• Follow up to obtain signed COC from client and submit for billing and payment processing.

Requirements

• Strong communication and organizational skills.
• Ability to work independently and handle multiple tasks efficiently.
• Proficiency in MS Office.