Logistics Coordinator

GIIAVA SINGAPORE PTE. LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global logistics firm in Singapore is looking for a detail-oriented Logistics Coordinator to manage international shipments and ensure compliance with export regulations. This role involves coordinating freight logistics, maintaining shipment records, and working closely with production and quality teams. The ideal candidate will have a relevant degree, 0-2 years of experience in logistics, and strong communication skills. Proficiency in MS Office and understanding of export documentation is essential. Competitive salary and growth opportunities offered.

Qualifications

• 0–2 years of work or internship experience in international logistics, particularly food ingredients.
• Good understanding of export documentation and international trade compliance.
• Familiarity with INCOTERMS and international port operations.

Responsibilities

• Manage end-to-end export/import shipments of lecithin and lipid products.
• Prepare and verify shipping and export documentation complying with regulations.
• Coordinate with shipping lines and third-party logistics providers.

Skills

Detail oriented

Time management

Organizational skills

Communication skills

Education

Bachelor’s degree in Logistics, International Business, Supply Chain, Food Technology, or related field

Tools

MS Office

Logistics ERP systems

Job description

POSITION – Logistics Co Ordinator

EXPERIENCE – 0 to 2 years

JOB SUMMARY

We are looking for a detail-oriented and dynamic International Shipment Logistics Coordinator to support global logistics operations. The role will involve documentation and coordinating international shipments, ensuring timely delivery, compliance with export regulations, and smooth communication between production, quality, and logistics teams.

ROLE & RESPONSIBILITY

• Shipment Coordination: Manage end-to-end export and import shipments of lecithin and lipid products via sea/air/road routes, ensuring alignment with customer schedules and regulatory requirements.
• Documentation & Compliance: Prepare and verify shipping and export documentation such as commercial invoices, packing lists, health certificates, COO, and bills of lading in compliance with global food-grade regulations, while keeping track of any documentation changes as per the countries we trade with.
• Freight & Vendor Management: Coordinate with shipping lines, freight forwarders, CHA, and third-party logistics providers for container bookings, vessel schedules, and pick-up arrangements.
• Quality & Sampling Coordination: Liaise with the QA/QC department to ensure COA, pre-shipments sampling, and product release documentation are in place before dispatch.
• Customs & Regulatory Adherence: Ensure accurate declaration of HS codes, INCOTERMS, and product specifications as per destination country’s import norms.
• Shipment Tracking & Reporting: Monitor shipment progress, proactively address delays or disruptions, and provide regular status updates to sales and customer service teams.
• Inventory Coordination: Interface with production and warehouse teams for dispatch readiness and stock availability to meet export schedules.
• Record Management: Maintain complete shipment files, including signed documents, PODs, export declarations, and certificates.

SKILLS & QUALIFICATIONS

• Bachelor’s degree in Logistics, International Business, Supply Chain, Food Technology, or related field.
• 0–2 years of work or internship experience in international logistics, in chemical, lipid, or food ingredient exports preferred.
• Detail oriented and conscientious team member with keen eye on discrepancies.
• Good with time management.
• Understanding of export documentation and international trade compliance (especially for food ingredients).
• Familiarity with INCOTERMS, MSDS, COA, DG shipping norms, and international port operations.
• Excellent organizational, multitasking, and communication skills.
• Proficiency in MS Office (especially Excel, Word) and logistics ERP systems.