Logistics Admin (contract)

Coca-Cola Singapore Beverages Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading beverage company in Singapore seeks a candidate to manage supplier relations, logistics documentation, and other administrative tasks. The ideal candidate has a diploma and at least 1 year of experience in a similar role. Commitment to a one-year contract is required with renewal based on performance. This is a dynamic role in a fast-paced environment.

Qualifications

• 1 year of administrative experience required.
• Logistic experience is an advantage.
• Must be able to work in Tuas, Singapore.

Responsibilities

• Ensure compliance with financial and procurement processes.
• Maintain accurate records of maintenance and repair.
• Coordinate with teams for timely repairs and maintenance.

Skills

Organizational skills

Attention to detail

Communication

Education

Minimum diploma qualification

Job description

Overview

Who We Are

The Coca-Cola Company (TCCC) is the world's largest beverage company, refreshing consumers worldwide for over 135 years. Our unrivaled portfolio includes more than 500 sparkling and still brands and more than 3,800 beverage choices, with iconic brands such as Coca-Cola, Sprite, Minute Maid, Schweppes, FuzeTea, Monster, and Fanta.

With over 1,500 employees, Coca-Cola Beverages Singapore, Malaysia & Brunei is a complex and well-developed organization that produces, sells, and distributes the Coca-Cola Company products across the country. Our world-class manufacturing plant in Halal Park, Bandar Enstek in Negeri Sembilan serves as our Halal production hub for Malaysia, Singapore, and Brunei.

Let’s Talk About The Role

This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. You will coordinate with various departments, including warehousing, commercial and HR to ensure that people, equipment and tools are maintained and documented for delivery purposes.

Location: Tuas, Singapore
Department: Supply Chain
Reports to: Warehouse Manager

What You’ll Do

Supplier Management

• Ensure compliance with financial and procurement processes and policies.

• Create required purchase orders in a timely and accurate manner.

• Follow up on required supplier information, POs, GR, payment process and queries, as needed.

• Update principle on status and ensure prompt approval.

• Communicate PO to the supplier once properly approved.

Fleet Documentation and Record Keeping

• Maintain accurate records of maintenance and repair histories.

• Ensure all documentation is up to date and compliant with regulatory requirements.

• Identify opportunities for process improvements and cost reductions.

Fleet Maintenance Scheduling and Related Payments

• Develop and maintain preventive maintenance schedules to ensure vehicles are serviced regularly.

• Process reimbursement for cash card claims for delivery drivers.

• Ensure all payments are up to date and compliant with regulatory requirements.

• Coordinate with maintenance providers and internal teams (Supply Chain, Commercial) to ensure timely repairs and maintenance.

Delivery Team Insurance Management

• Providing support in medical insurance claims for DSD team

• Coordinate with insurance company on accident / incident insurance claim

Other Administrative Matters

• Benefit claims: Submit receipts for drinks claim

• Assist in coordinating monthly DSD meetings and related tasks

• Responsible for general administrative support and any additional tasks or projects as assigned to ensure smooth office workflow.

What You Bring

• Minimum diploma qualification with 1 year administrative experience.

• Logistic experience will be an added advantage.

• Able to work in Tuas, Singapore.

• Able to commit one year contract. Renewable upon performance.

Our Purpose & Growth Culture

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We focus on five key behaviours – curious, empowered, inclusive, agile, and corporate entrepreneurship – and value how we work as much as what we achieve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.