Human Resource Specialist

EPICSOFT ASIA PTE. LTD.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading HR solutions provider in Singapore is seeking a Senior HR Specialist to drive recruitment, manage subsidiaries HR reporting, and coordinate performance management processes. The role requires at least 5 years of HR experience, strong communication and stakeholder management skills, and proficiency in HRIS systems. Candidates with knowledge of equity compensation programs and Mandarin language skills for engagement with Chinese stakeholders will be preferred. This position offers a chance to enhance operational excellence across the HR function.

Qualifications

• Minimum 5 years of progressive HR experience.
• Experience in HR reporting and coordination across multiple business units.
• Knowledge of local employment laws and HR best practices.

Responsibilities

• Lead end-to-end recruitment processes and develop hiring plans.
• Consolidate and prepare HR data across subsidiaries.
• Oversee annual performance management cycles.
• Assist in salary benchmarking and compensation review exercises.
• Provide administrative support for office operations.

Skills

Stakeholder management

Communication skills

Interpersonal skills

HRIS proficiency

Analytical skills

Mandarin language

Education

Bachelor's degree in Human Resources or related discipline

Tools

MS Excel

Google Sheets

Info Tech

Job description

Role Summary

We are seeking a proactive and versatile Senior / HR Specialist to join our team. In this role, you will lead recruitment, manage subsidiaries HR reporting, and coordinate performance management cycles, while also supporting broader HR functions such as compensation & benefits (including RSU administration), HR operations, and employee engagement initiatives. You will play a key role in driving talent acquisition, ensuring accurate workforce reporting across entities, and strengthening HR processes to achieve consistency and operational excellence across the group. ( title to the role will commensurate with experience )

Key Responsibilities

Recruitment & Talent Acquisition

• Lead end-to-end recruitment processes, including sourcing, interviewing, and offer management.
• Partner with hiring managers to develop hiring plans.
• Build and maintain strong talent pipelines for critical positions.
• Track and analyze recruitment metrics (time-to-fill, cost per hire, source of hire).
• Drive employer branding initiatives and recruitment campaigns to attract top talent.

Subsidiaries HR Reporting & Coordination

• Consolidate and prepare HR data across subsidiaries, including headcount, workforce cost, turnover, and recruitment activity.
• Ensure subsidiaries comply with group HR policies and reporting standards.
• Act as the main point of coordination between HQ and subsidiary HR teams.
• Prepare dashboards and reports as required.

Performance Management Cycle

• Oversee annual performance management cycles, including goal-setting, mid-year, and year-end reviews.
• Provide guidance to managers and employees on the appraisal process.
• Support calibration and promotion exercises.
• Consolidate and analyze performance data to identify trends and improvement areas.

Compensation & Benefits

• Assist in salary benchmarking and compensation review exercises.
• Support RSU programs, including onboarding new RSU participants, tracking vesting schedules and assisting employees with RSU-related inquiries.
• Ensure accurate data for equity-related reporting in payroll.

HR Operations & Office Support - adhoc basis

• Provide administrative and logistical support to travel arrangement and office events.
• Oversee office operations, facilities, supplies, equipment maintenance, and vendor management.
• Maintain employee records, HRIS, payroll, leave, and staff claims, ensuring accuracy and compliance.
• Support onboarding and offboarding processes, including workspace setup, equipment allocation, and induction coordination.
• Administer employee benefits, group insurance, and mandatory compliance exercises (e.g., Code of Conduct).

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• At least 5 years of progressive HR experience, with significant exposure to recruitment and HR operations.
• Demonstrated experience in HR reporting and coordination across subsidiaries or multiple business units.
• Proficient in HRIS systems such as Info Tech, as well as MS Excel / Google Sheets for reporting and analytics.
• Strong stakeholder management, communication, and interpersonal skills; Mandarin language skills required for engagement with Chinese-speaking stakeholders.
• Knowledge of local employment laws and HR best practices; experience in regional HR operations is an advantage.
• Familiarity with equity compensation programs, particularly RSUs, is highly desirable.