Human Resource (HR) Executive (MOM Regulations / Workpass management)

SMART INFORMATION MANAGEMENT SYSTEMS PRIVATE LIMITED; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A technology service provider in Singapore is seeking an experienced HR Executive/Generalist to manage end-to-end HR operations and compliance. Responsibilities include managing MOM-related activities, payroll processing, and employee lifecycle management. The ideal candidate has 1-2 years of HR experience, strong knowledge of Singapore employment laws, and hands-on experience with work pass management.

Qualifications

• At least 1 – 2 years of hands‑on HR experience, preferably in a generalist or HR operations role.
• Strong knowledge of MOM regulations and compliance mandates.
• Experience in vendor coordination for payroll processing.

Responsibilities

• Manage all MOM-related activities including EP, S Pass, and Work Permit applications.
• Prepare and validate monthly payroll inputs and coordinate with external payroll vendors.
• Manage end-to-end onboarding and offboarding processes.

Skills

MOM management (EP, S Pass, WP handling)

CPF and IRAS submissions

Strong understanding of Singapore employment laws and HR compliance

Payroll input management

Employee onboarding and exit processes

Job description

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for an experienced and detail-oriented HR Executive/Generalist to manage end-to-end HR operations and compliance matters. The ideal candidate should have strong knowledge of MOM regulations, CPF/IRAS submissions, with hands‑on experience in work pass management and employee lifecycle processes.

Key Responsibilities

HR Operations & Compliance

• Manage all MOM-related activities including EP, S Pass, and Work Permit applications, renewals, cancellations, and quota management.
• Ensure compliance with MOM employment mandates, including TAFEP and TADM guidelines.
• Maintain accurate employee records in accordance with Singapore employment laws.
• Liaise with MOM, CPF Board, IRAS, and other government agencies as required.
• Stay updated with HR regulations and ensure the organization remains compliant with statutory requirements.

Payroll & Vendor Management

• Prepare and validate monthly payroll inputs and coordinate with external payroll vendors for accurate and timely salary processing.
• Handle statutory contributions such as CPF, SDL, SHG funds, and IRAS submissions (IR8A, AIS).
• Reconcile payroll discrepancies and ensure accuracy in employee data.
• Manage HR-related vendor relationships (e.g., recruitment agencies, manpower suppliers).

Employee Lifecycle Management

• Manage end-to-end onboarding (offer letters, work pass applications, induction) and offboarding (exit formalities, work pass cancellations, clearance).
• Support HR documentation such as employment contracts, confirmation letters, and termination notices.
• Ensure smooth coordination between HR, Finance, and Operations teams for new hires and exits.

HR Administration & Reporting

• Maintain and update employee HRIS records.
• Prepare HR reports and analytics as needed.
• Support internal and external HR audits.

Requirements

• At least 1 – 2 years of hands‑on HR experience, preferably in a generalist or HR operations role.
• MOM management (EP, S Pass, WP handling)
• CPF and IRAS submissions
• TAFEP and TADM policy knowledge
• Payroll input management and vendor coordination
• Employee onboarding and exit processes
• Strong understanding of Singapore employment laws and HR compliance.

Nice to Have

• Experience with immigration-related processes (Dependent Pass, LTVP, etc.).
• Exposure to regional HR practices or multinational setups.