Human Resource and Admin Executive

HANSFORT INVESTMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading investment firm in Singapore is seeking an HR professional to manage various HR functions such as payroll processing, employee relations, and compliance with labor laws. The candidate will also oversee recruitment processes and ensure comprehensive HR policies are in place. Ideal applicants should possess expertise in HR management and a dedication to employee welfare within the organization. This role offers a dynamic work environment and potential for growth.

Responsibilities

• Manage full spectrum of HR functions including Compensation & Benefits, Performance Management, Training & Development, Recruitment & Selection.
• Ensure accuracy on monthly payroll processing and computation of claims.
• Handle annual IR8A and IR21, NS, Maternity, and Paternity claims.
• Support recruitment processes including placement of advertisements and onboarding.
• Review and execute HR operational strategies in line with company goals.
• Ensure HR policies comply with MOM Act and WSH Act regulations.
• Manage foreign work pass applications and terminations.
• Improve Employee Relations through engagement programs and grievance handling.
• Ensure housing legality for foreign employees and update records.
• Handle company insurance renewals and claims.

Job description

Job Description

HR Functions

1. Manage full spectrum of HR functions including Compensation & Benefits, Performance Management, Training & Development, Recruitment & Selection, maintaining all company HR forms and policies.
2. Core duties include ensuring accuracy on monthly payroll processing, computation of overtime, lateness, allowances and claims of staffs and casual workers.
3. Submission of monthly CPF and SDF, filing and handling of annual IR8A and IR21, NS, Maternity and Paternity claims and matters.
4. Provide support in recruitment which includes placement of advertisement, screening, selection, orientation, on-boarding and off-boarding matters.
5. Plan, review and execute all HR operational strategies to ensure in line with company's needs and directions.
6. Review all HR policies, work systems and processes in line with the Company’s business goals or directions.
7. Constantly reviewing all HR policies are updated and comply to MOM Act and also to ensure that WSH Act is adhered to across all outlets and HQ.
8. Apply, renew and terminate foreign work passes.
9. Handle and improve on Employee Relations such as Staff Engagement Programmes (well-being), disciplinary and grievances or feedback.
10. Handle staff confirmation, annual appraisal, performance bonus and increment matters.
11. Ensure that foreign employee’s housing is legally proper for accommodating and updated in MOM’s portal and HRIS.
12. Maintain and update all employees’ records and personal files.
13. Investigate and submit WICA incident report and claims.
14. Handle all Company’s insurance matters which include renewal foreign medical insurance and claims.
15. Issuance of Letter of Employment as and when required by staff.
16. Ensure that all documents of HR and Admin are filed in respective files and hard disks in an orderly manner.
17. Participate in Government agencies’ surveys and management reports.
18. Ensure all HRIS records are updated and accurate.
19. Oversee and work with junior executive and admin assistant in all attendance, leave administration, HR operational matters.

Admin Functions

1. Assist in all general administration matters.
2. Oversee and work with junior executive and admin assistant in all IT and admin/reception operation matters.

Other ad-hoc HR & Admin tasks

1. Any ad-hoc tasks as assigned by HR Manager and Management.