HR Operation Specialist

VANGUARD INTERNATIONAL SEMICONDUCTOR SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading semiconductor firm in Singapore is seeking a detail-oriented HR Operations Specialist to join its HR team. This role involves supporting day-to-day HR operations, managing onboarding and offboarding processes, and ensuring compliance with labor laws. Candidates should possess a Bachelor’s degree in HR or related fields and have at least 2 years of experience in HR operations. The position offers opportunities to enhance employee experience and contribute to HR initiatives in a dynamic environment.

Qualifications

• Minimum 2 years of experience in HR operations or Payroll Administration.
• Familiarity with Local Employment Act and Employment of Foreign Manpower Act regulations.
• Detail-oriented mindset focused on process improvement and operational efficiency.

Responsibilities

• Manage and streamline HR processes including onboarding and offboarding.
• Ensure compliance with labor laws and company policies.
• Provide administrative support for recruitment activities.
• Maintain accurate employee information within SuccessFactors HRIS.
• Assist with payroll processing to ensure accurate compensation.
• Coordinate employee training and performance management processes.
• Serve as a point of contact for HR-related inquiries.
• Drive HR projects to improve employee engagement and retention.
• Manage third-party providers related to HR services.
• Provide secretarial support to leadership.

Skills

Strong knowledge of HR best practices

Excellent communication skills

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

SuccessFactors HRIS system

Microsoft Office Suite

Job description

Job Summary

We are seeking a detail-oriented and proactive HR Operations Specialist to join our dynamic HR team. In this role, you will support day-to-day HR operations, drive efficiency across HR functions, and collaborate with cross-functional teams to enhance employee experience, ensure compliance, and contribute to HR initiatives aligned with organizational goals.

Responsibilities

• Manage and streamline HR processes including onboarding, offboarding, work pass applications and renewals, and maintain accurate employee records to ensure operational efficiency
• Ensure compliance with labor laws, company policies, and internal procedures to mitigate risk and uphold organizational standards
• Provide administrative support for recruitment activities by coordinating job postings, scheduling interviews, and preparing offer letters to facilitate timely hiring
• Maintain accurate employee information within the SuccessFactors HRIS system to enable reliable reporting and informed decision-making
• Assist with payroll processing by collecting and verifying employee data to ensure accurate and timely compensation
• Coordinate employee training, development programs, and performance management processes to support talent growth and enhance organizational performance
• Act as a responsive point of contact for employees’ HR-related inquiries, resolving issues promptly to maintain positive employee relations
• Drive HR projects and initiatives aimed at improving employee well-being, engagement, and retention to foster a motivated workforce
• Manage third-party providers (Security, Transport, and Cafeteria) by establishing, developing, and reviewing service agreements, ensuring adherence to service level agreements and budget planning
• Provide secretarial support to the General Manager, HR Senior Director, and Fab Director by scheduling meetings, coordinating interviews, and managing calendars to optimize leadership productivity

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum 2 years of experience in HR operations, Payroll Administration, or related HR roles
• Strong knowledge of HR best practices and Local Employment Act and Employment of Foreign Manpower Act regulations
• Familiarity with HRIS SuccessFactors system and Microsoft Office Suite
• Excellent communication, organizational, and problem-solving skills demonstrated through effective HR operations support
• Ability to handle sensitive information with discretion and maintain confidentiality
• Detail-oriented mindset with a passion for process improvement and operational efficiency