HR Executive

R E & S ENTERPRISES PTE LTD; Serangoon Garden Circus; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic HR consultancy in Singapore is seeking an experienced HR Manager to oversee various HR functions, including employee engagement, recruitment, and training programs. The ideal candidate will have a strong background in HR processes and excellent analytical skills. This full-time position offers opportunities to shape employee experiences and foster a thriving workplace culture.

Qualifications

• Minimum of 5 years in HR, with experience in employee engagement.
• Proficient in data analysis and reporting.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage HR functions and set objectives for HR initiatives.
• Oversee recruitment activities and outreach programs.
• Conduct employee engagement activities and surveys.
• Develop and deliver training programs.

Skills

Employee Engagement

Problem Solving

Analytical Skills

HR Processes Knowledge

Education

Degree in Human Resources or related field

Job description

Position Purpose

• Manage the various functions of HR
• Set objectives for the HR initiatives on employee engagement
• Resolve complex and diverse issues and serve as escalation point for other support staff

Responsibilities

Administrative of HR Services

• Vet memo & HR updates
• Perform data analysis and provide recommendations for improvement in processes
• Respond to enquiries concerning non-routine/ complex issues and serve as escalation point for other support staff
• Monitor budget and recommend actions
• Upkeep all materials belonging to the department
• Prepare reports (attrition, report, levy/quota, estab, bonus, AI)
• Set up processes and procedures to uphold policies/ training application
• Manage course administration and monitor grant
• Register WSQ modules and administer Skillsconnect
• Process payroll and prepare monthly payroll report
• Review insurance plans and stay up-to-date with regards to market trends
• Review reports for accuracy
• Analyse data collected, provide observations and make recommendations to Manager
• Upkeep C&B/ payroll information - statutory requirements such as CPF contribution
• Process payroll and analysis report
• Contact point for employee queries up to assistant managerial level

Attraction & Recruitment

• Oversee, propose and advise on new/existing recruitment activities
• Conceptualise and execute outreach programmes to reach out to new potential candidates
• Prepare and compile proposals for new recruitment events
• Keep team on track of timeline and ensure objective of talks/events/plan is achieved
• Oversee and give recommendations for designing of recruitment marketing collaterals
• Co-conduct and facilitate interviews for potential candidates and assist manager in the candidate selection and recruitment allocation
• Submission and update on recruitment data
• Draft social media storyboard and update landing page
• Negotiate agency contracts
• Conduct orientation for newly hired staffs
• Conduct MT/ campus recruitment activities & administer talent program
• Analyse and benchmark data and provide recommendations in report
• Work with managers to create JDs, identify staffing needs and determine recruitment and selection methods and tools
• Conduct exit interviews
• Review and screen resumes/ applications and discuss with hiring managers
• Conduct reference and background checks
• Develop interview questions
• Implement & administrate C&B programme

Establishment of HR/ L&D Processes

• Serve as escalation point for complex HR issues
• Initiate and manage HR processes and improvement projects
• Recommend new/ modifications of rules and guidelines as needed
• Draft policies
• Mentor & train new HR staff on company processes and software
• Analyse feedback and recommend action
• Enforce HR / L&D processes
• Investigate complex HR issues and recommend possible courses of action
• Update job classification and salary structure
• Communicate and educate employees on HR processes through workshops
• Execution of re-employment processes

Employee Engagement and Relations

• Advise employees on various rules, policies and guidelines related to HR
• Be the point of contact for employee grievances; investigate and address grievances and complaints with guidelines and SOPs set by senior management
• Design, oversee and administer the employee engagement surveys
• Manage the schedule and execute the necessary follow up of the surveys and on-the-ground feedback
• Oversee the planning and execution of engagement activities for employee-employer interaction
• Source for and shortlist HR vendors to administer employee engagement initiatives
• Review engagement calendar
• Conceptualise and propose employee engagement activities
• Plan and execute yearly awards for LSA, sales incentive, staff party and festive celebrations

Training & Development Programs

• Support manager with the conduct of the trainings and workshops
• Review the MT programme and give recommendations for improvement
• Develop and deliver training programmes and set content management system
• Analyse feedback and generate reports on training ROI and effectiveness
• Review of training materials and programs periodically
• Develop SOPs
• Develop Talent Management Program and career development framework
• Prepare TNA and recommend training
• Support manager in the conduct of trainings to equip outlet managers with the right processes, skills and mindset to manage staff
• Monitor & review the effectiveness of the training processes and programs
• Coordinate promotion processes
• Conduct Train-the-Trainer sessions

Performance Appraisal Management

• Support manager in the creation and designing of the performance appraisal process
• Administration and collation of performance appraisal/data periodically
• Interpret data collected, give recommendations and tabulate competencies for succession planning accordingly
• Distribute rewards with guidelines from manager
• Recommend courses to address IDP
• Administer psychometric assessment for promotees

People Management

• Mentor newcomers to integrate them well into the department
• Engage with the management & the department and participate actively in discussions and sharing of thoughts & ideas
• Give recommendations to the management on improvements for management practices within the department