HR & Admin Assistant

VORTEX ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced professional for Human Resource and Office Administration roles. Responsibilities include managing training programs, overseeing office administration, and liaising with vendors for maintenance. Candidates should have relevant experience in HR management and office support. Singaporeans and Permanent Residents will be prioritized for this position, making it an excellent opportunity for those within the local talent pool.

Qualifications

• Experience in HR management and office administration.
• Knowledge of training development programs and record keeping.
• Ability to liaise with external vendors and IT support.

Responsibilities

• Liaise with training providers on course registrations.
• Manage workers’ training development programs.
• Ensure timely updating of training records and course submissions.
• Oversee general office administration and supplies.
• Assist with data entry and record maintenance.

Job description

HUMAN RESOURCE

• Liaise with external training providers on registration of courses as mandated by MOM and project clients. Follow-up on their course renewal before expiry,
• Manage the workers’ training development programs for purpose of upskilling status to maintain high‑skill status.
• Ensure timely updating of training records and collection of course cards and certificates for submission to project clients and follow-up on payment of invoices by accounts.
• Assist on application of Jurong Island Pass and Site Induction Course and maintain records for renewal of passes.
• Assist on workers’ daily attendance records and general payroll‑related matters.
• Assist on other HR issues as and when assigned.

OFFICE ADMIN & SITE SUPPORT

• Oversee the general office administration such as general office & stationery supplies, beverages, office equipment and related contracts, liaise with vendors for regular maintenance & repairs.
• Liaise with IT provider as and where necessary.
• Assist on data entry of documents from Purchasing / Finance.
• Maintain records of company assets, follow‑up on insurance matters for vehicles, plant machineries, road tax etc.
• Provide support for site admin related matters.
• Perform and organize CSR functions as an when required.
• Perform other ad‑hoc duties as and when assigned.

Singaporeans and Permanent Residents will be considered.