HR Assistant

SPECTRUM AUDIO VISUAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading audiovisual company in Singapore is seeking an HR Operations Support specialist to manage HR administrative tasks, work pass applications, and assist in payroll processing. The ideal candidate should have strong attention to detail, knowledge of HR processes, and good communication skills. This role includes generating HR reports and supporting office administration functions.

Qualifications

• Experience in HR administrative tasks, including onboarding and offboarding.
• Familiarity with work pass applications and payroll processing.
• Strong verbal and written communication skills.

Responsibilities

• Handle day-to-day HR administrative tasks like onboarding and data entry.
• Manage work pass applications and ensure compliance with timelines.
• Assist in processing monthly payroll and attendance matters.
• Generate HR reports for departments and handle staff grievances.
• Support office admin functions and coordinate company events.

Skills

Attention to detail

HR processes understanding

Communication skills

People-handling skills

Job description

Key Responsibilities

HR Operations Support

• Handle day-to-day HR administrative tasks including onboarding, offboarding, personnel file maintenance and data entry.
• Manage all work pass applications, renewals and cancellations (e.g., Work Permit, SP, EP), ensuring full compliance with MOM timelines and requirements.
• Assist in processing monthly payroll, allowances, claims, and attendance matters.

HR Reporting & Support

• Generate HR reports for all departments (e.g., headcount, overtime, leave utilisation, manpower status).
• Serve as a contact point for staff grievances, escalating issues where required.
• Support disciplinary administration and follow-up actions.

Office Administration Assistance

• Support office admin functions including maintenance coordination, pantry and stationery replenishment.
• Assist with front office duties such as welcoming visitors and receiving deliveries.
• Help coordinate company events and HR activities as needed.

Requirements

• Strong attention to detail and good understanding of HR processes.
• Familiarity with work pass procedures and basic payroll administration.
• Good communication and people-handling skills.