HR & Admin Executive

BAN CHON CORPORATION & TRADING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading trading firm in Singapore is seeking an HR & Admin professional responsible for a broad range of HR functions, including employee onboarding, training coordination, and payroll administration. The ideal candidate should have strong organizational skills, be able to manage employee records efficiently, and act as the first point of contact for HR-related queries. This role offers the opportunity to engage in both administrative and strategic elements of human resource management.

Qualifications

• Experience in handling HR functions and administrative tasks.
• Ability to manage employee onboarding and training programs.
• Strong organizational skills for maintaining employee records.

Responsibilities

• Handle all HR and administrative functions.
• Conduct New Employee Orientation Programs.
• Coordinate training courses and manage employee records.
• Administer employment documents and handle end-to-end processes.
• Be the first point of contact for HR-related queries.

Skills

HR administration

Employee onboarding

Training coordination

Payroll administration

Employee relations

Employee relations

Job description

Overview

HR & Admin professional responsible for a full spectrum of HR and administrative functions, employee onboarding and ongoing people operations.

Responsibilities

• Handle a full-spectrum of HR & Admin functions.
• Prepare and conduct New Employee Orientation Programs for all new employees.
• Coordinate training courses for employees, submit training and grant applications, and follow up on outcomes.
• Maintain and update the Employees’ Training Record.
• Maintain and update personal files and leave records of all employees for easy reference by HR and Admin.
• Handle MOM surveys and government subsidies, including foreign worker levy waiver applications and grant applications.
• Manage and coordinate new employee orientation and onboarding, sharing onboarding packages and explaining company policies to help new hires adjust.
• Administer documents pertaining to employment, resignation, termination, confirmation, contract renewal, and performance appraisals.
• Handle the end-to-end process of final settlement and exit clearance for indirect staff.
• Participate in grievance and disciplinary issues as required.
• Manage the organization’s staffing needs and liaise with relevant departments to determine yearly training requirements.
• Handle end-to-end work passes related issues, including application, renewal, cancellation, appeals, expiration, medical check-ups, updating personal particulars to MOM, visa applications, etc.
• Prepare HR documents such as Employment Contracts, Onboarding Schedules, and Confirmation Letters.
• Process and timely submit forms and claims from government bodies.
• Assist with monthly payroll administration and preparation.
• Prepare and submit surveys to government bodies and statutory boards.
• Ensure new hires are properly onboarded to the company and maintain accurate, up-to-date employee records.
• Assist in coordinating social and recreational activities to promote employee welfare.
• Source and recommend training and professional development courses for staff.
• Be the first point of contact for employees on HR-related queries.
• Maintain and update the Employees’ Training Record and personal files and leave records for easy HR reference.
• Coordinate new employee onboarding by sharing onboarding packages and explaining company policies.

To apply, kindly submit your comprehensive CV to [e-mail]